Cerbelli Creative ยท 16 hours ago
Administrative Assistant
NYC Metro Area
Full-time
Hybrid
Mid Level
$77K/yr - $77K/yr
3+ years expCerbelli Creative is a company that manages high-end live events and is seeking an Administrative Assistant to support their central office. The role involves handling daily administrative tasks, bookkeeping, and providing support to the Managing Director and CEO, while maintaining a professional office environment.
Hiring Manager
Robert A. Severini
Responsibilities
Supporting the MD and CEO with various daily assignments and projects
Ability to jump in as required, to support a fast-paced events team
Send new vendors the onboarding form link and ensure completion
Handle organization of all w2, 1099, and legal paperwork work for employees, vendors, and clients, as required
Serve as the first point of contact for visitors and ensure a professional, polished experience from arrival to departure
Help maintain a well-presented and orderly office environment
Support the Logistics Manager with coordinating travel arrangements and accommodations for US and international travel
Support the preparation of expense reports, invoices, and administrative documentation
Provide general support to the executive team and assist with ad hoc administrative projects
Oversee daily office operations, including deliveries, coordinating, and placing orders for supplies for multiple facilities, in a collaborative effort alongside the Venue Manager
Assist with financial reporting and accounts payable/receivable
Creative Invoices for clients and assist with AP for vendors
Assist with payroll reporting, reimbursements, and reconciliation
Assist with credit card reconciliation
Assist and participate in marketing and venue promotions
Be available for after-hours emergencies, should they arise
Perform other duties as assigned by the MD & CEO
Other duties as directed and required
Qualification
Required
At least 3 years of experience working in a similar role
Proven track record of working on multiple complex projects
Strong eye for the details!
Strong BOOKKEEPING background with experience in QuickBooks and Excel is needed
Able to balance organizational tasks and workload
Clear communicator who can turn ideas into actionable plans
Ability to work in a fast-paced environment and handle multiple projects simultaneously, while maintaining a strong attention to detail & accuracy
Ability to use good judgment, prioritize work & complete projects promptly
Proficient in using the latest versions of Microsoft 365
Core Skills: Excellent verbal and written communication, and the ability to work independently with minimal supervision
Detail-oriented with strong organizational and problem-solving skills
Subject to wet floors, temperature extremes, and excessive noise
Ability to work long days
Ability to work evenings, weekends, holidays, long days, and/or 6-day workweeks, when required, based on the overall needs of all businesses
Requires occasional lifting of up to 40 pounds, 10 pounds frequently
Subject to background checks, depending on the various projects
Microsoft 365 (Outlook, Excel, etc.)
QuickBooks
Dropbox
Slack / MS Teams
Monday.com
Creative and excited about brainstorming new and innovative events, themes, and designs
Excellent verbal and written communication skills
Must be a creative, detail-oriented, 'People Person' capable of working on multiple projects simultaneously
Must be team-oriented, outgoing, and extremely motivated
Flexibility, patience, and an ability to deal diplomatically with any situation
Ability to interact with internal & external customers in a friendly & professional manner
Hospitality and customer service mindset with a desire to serve
Understands prioritizing the 'needs of the business,' 'common good leadership,' and a basic 'code of ethics' while conducting business
Preferred
Experience in events or hospitality is a plus
Benefits
End-of-Year Bonus
MacBook Provided
Vacation/PTO, Sick Days, Holidays, & Office Closures (40+ Days Annually)
Eligibility for Healthcare and 401 (k) (with a company match up to 3.5%) after an introductory period
Bi-Weekly Payroll
Company
Cerbelli Creative
In a rapidly changing events world, Cerbelli Creative has grown to be more than just an industry leader.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Michael Cerbelli
CEO / President
Company data provided by crunchbase