La Sierra University · 4 hours ago
Administrative Secretary for OSI and Spiritual Life
Riverside, CA
Full-time
Onsite
Entry Level
$17.68/hr - $19.25/hr
1+ years expLa Sierra University is seeking an Administrative Secretary to support both the Office of Student Involvement and the Office of Spiritual Life. This role involves performing diversified administrative duties, facilitating communication among students and staff, and managing events and budgets for student organizations.
Higher Education
Responsibilities
Facilitates communication between students, parents, faculty and staff and the Office of Student Involvement by making appointments, taking messages, and screening visitors and telephone calls to determine if they are in the "correct office" and referring them to other departments when appropriate. Supervises and oversees work schedules for student workers
Maintains an organized and efficient office environment
Assists in the management of Eagle Connect, coordinator of student organization approvals Manages and oversees Student Organizations’ budgets
Responsible for imputing and checking data on Kronos and Banner
IGNITE - assists in executing freshman orientation
Assist in approvals of IGNITE leaders
Creates IGNITE Family Groups
Implements internal office procedures
Handles all correspondence including electronic not requiring personal attention of a specific person in the office
Assists in the management of all EagleCommunications - Eagle Cry, Eagle Stamp and ETV’s
Acts as liaison with other offices for smooth coordination of work
Handles documents and correspondences involving confidential information
Maintains detailed schedule of office and Director
Provides leadership in arranging for special events
Schedules and assists in preparing agenda, takes and keeps minutes for regular meetings. Oversees loan equipment form and keeps inventory of office/event supplies
Other miscellaneous duties as assigned by the Director
Front-Office & Guest Services - Warmly greet and assist students, employees, and visitors, delivering exemplary customer care, and manage a multi-line phone system while relaying clear, accurate messages
Event & Program Support - Assist chaplains and student leaders with scheduling, logistics, and occasional on-site coordination for worship services, retreats, and signature Spiritual Life programs, adjusting work hours as needed for evening or weekend events
Clerical & Record Management - Maintain organized electronic and physical filing systems, prepare meeting agendas, record and distribute minutes, and process routine correspondence and campus-wide communications
Calendar & Scheduling - Manage the department’s master calendar and chaplains’ appointment schedules, and coordinate student-worker shifts while tracking timecards
Fiscal Processing - Initiate and monitor check requests, expense reimbursements, purchase orders, and financial holds in compliance with university policy, then reconcile receipts and maintain basic budget-tracking spreadsheets
Digital Presence - Update Office of Spiritual Life web pages and digital signage to ensure all information remains current and accurate
Team Support & Miscellaneous Duties - Participate in weekly "All-Hands" meetings, Spiritual Retreat, Advance Training Week, and Weeks 1-10 of each academic quarter, and perform additional duties as assigned to meet evolving departmental needs
Qualification
Required
Bachelor's degree (B. A.) from four-year college or university
Two years related experience and/or training
Self-management and project management abilities
Advanced skills relating to standard office equipment
Ability to manage in a fast paced environment
Must be reliable, accurate, flexible and work well both independently and as a team player
Previous knowledge and use of public relations and customer service
Ability to negotiate with vendors and clients
Ability to focus on the details and think creatively
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to write reports, business correspondence, and procedure manuals
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Ability to train and monitor others' performance
Ability to present, resolve conflicts and address delicate situations
Ability to motivate and persuade others
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
Must have excellent data analysis skills
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Knowledge of Microsoft Office Suite, Google Workspace, Blackboard, Eagle Connect, SLATE, Self-service and Banner
Valid CA Driver License
Minimum one year of administrative or customer-service experience, ideally in higher education or ministry
Proficiency with Google Workspace
Keyboarding speed of 60 words per minute or higher with strong accuracy
Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment
Demonstrated discretion in handling confidential information
Basic understanding of accounting and payroll procedures
Clear, professional written and oral communication skills with strong grammar
Commitment to inclusive excellence and the capacity to work respectfully with individuals from diverse backgrounds
Ability to perform occasional physical tasks such as lifting up to 25 lbs and setting up small event spaces
Preferred
Previous collegiate leadership is preferred
Willingness to learn Planning Center Online and university-specific systems
Company
La Sierra University
La Sierra University is a school in Riverside.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Fred Eslao
Co-Founder Criminal Justice Program
David Geriguis
Vice President Finance/ CFO
Recent News
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