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City of Bremerton · 6 days ago

Engineering Project Assistant

Bremerton, WA

Full-time

Onsite

Entry Level

2+ years exp

The City of Bremerton is seeking an Engineering Project Assistant to provide administrative and fiscal technical support for capital projects. The role involves updating financial forecasts, organizing project documentation, and ensuring compliance with grant and loan regulations.

GovernmentInformation ServicesNon Profit

Responsibilities

Provides support in coordinating assigned projects with other City Departments, local jurisdictions, regional, state, and federal agencies

Organizes project meetings and meeting minutes/documents

Prepares and maintains all required administrative and financial documentation for assigned projects. Prepares related correspondence, reports and spreadsheets

Assures all documents, invoices and contracts are compiled in accordance with regulatory requirements. Provides interface with engineers, accounting staff, consultants, and contractors to assure administrative functions are appropriately completed

Monitors project budgets and documentation to ensure that all regulatory requirements are being met

Processes contracts and agreements for award and performs closeout function

Provides information to the public and others on rules, regulations, policies and procedures pertaining to projects

Submits requests for grant reimbursement, ensuring financial grant reporting is properly submitted

Assists in the preparation of grant and loan forms

Facilitates project audits with auditing agencies and responds to audit requests

Manages records archive according to records retention rules and regulations

Regular attendance is an essential requirement

Performs related work as assigned and/or required

Qualification

Capital project managementGovernmental accounting principlesComputerized financial systemsFinancial documentation preparationSpreadsheet proficiencyEffective communicationTeam collaborationAttention to detail

Required

Any combination of education experience equivalent to an Associate of Arts degree in business administration, accounting or related field and two years responsible experience in performing administrative, clerical or accounting relative to engineering and construction project management

Experience in gathering and manipulating financial data, and using computers and other office tools and equipment

Experience in using spreadsheets and word processing

Understanding of mathematics as it applies to finance and accounting

Experience working with outside agencies contractors and the general public

A valid Washington State driver's license is required

Capital project scheduling and budget procedures

Computerized financial systems

Governmental accounting principles and practices

Operation of a personal computer in word processing financial applications and record keeping

Guidelines and requirements for a variety of loans and grants

General operation of a public works and utilities department

Communicate effectively both orally and in writing