This job has closed.

City of Savannah · 1 week ago

Contract Coordinator - Facility Maintenance & Operations

Savannah, GA

Full-time, Contract

Onsite

Entry, Mid Level

2+ years exp

The City of Savannah is seeking a highly qualified Contract Coordinator for its Facility Maintenance & Operations Division. The role involves administering and monitoring service contracts, ensuring compliance with policies and standards, and supporting high-quality service delivery from vendors and contractors.

Business DevelopmentCommunitiesGovernmentPublic Safety

Responsibilities

Monitors contracts by following City guidelines; conducting vendor interviews; enforcing contractual compliance; investigating non-compliance of contracts; provides training on procurement processes; types correspondences; and maintains project files

Serve as the primary point of contact for contracted service providers. Develops a list of vendors for various operational needs and assists maintenance supervisors in establishing contracts and obtaining quotes

Prepares and issues administrative materials and executed contracts; ensures invoices are processed and proper documentation is submitted

Assist with preparation of Requests for Proposals (RFPs), Invitations to Bid (ITBs), scopes of work, and evaluation documentation. Support bid evaluations and contract award processes assigned

Collaborate with maintenance supervisors, project managers, procurement, and finance staff to ensure contract alignment with operational needs

Coordinates with City staff to establish capital improvement projects (CIP); makes recommendations regarding budget overrun; ensures budget adjustments are made; compiles reports; tracks costs and adjustments; ensures compliance with budget; prepares and issues requisitions and purchase orders

Coordinate the full lifecycle of facilities maintenance contracts, including solicitation, award, execution, amendments, renewals, and closeout

Coordinates, prepares and processes procurement documents; obtains bid numbers and award decisions; fiscally follows projects through the life of a contract from the procurement process to contract closeout

Compiles monthly, quarterly, and annual reports for projects, vendor performance, and compliance. Support audits, inspections, and internal reviews related to contract management

Processes, approves, and reviews payment requests for accuracy; verifies required documentation; approves and processes all other project payments

Receives and verifies expenditure requests; validates budget account balances to support purchases; and prepares and submits appropriate documentation to facilitate procurement action

Processes invoices for payment and is responsible for departmental purchasing records and related documents

Performs other related duties as assigned

Qualification

Contract managementBudgetingProcurement processesAccounting principlesVendor managementInterpersonal relationsPlanning skillsOral communicationWritten communicationOrganizational skills

Required

Bachelor's Degree in Accounting, Finance, Business or Public Administration, or a related field supplemented by two (2) years of professional budgeting, contracts, accounting or financial management experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment

Knowledge of city purchasing and contracting procedures

Knowledge of generally accepted accounting principles

Knowledge of modern office practices and procedures

Knowledge of computers and other modern office equipment

Skill in developing short- and long-range plans

Skill in establishing priorities and organizing work

Skill in the operation of computers and other modern office equipment

Skill in public and interpersonal relations

Skill in oral and written communication