Jackson Lewis P.C. · 1 week ago
Legal Secretary
San Diego, CA
Full-time
Onsite
Senior Level
$38/hr - $43/hr
5+ years expJackson Lewis P.C. is a law firm focused on employment and labor law, with a strong national presence. The Legal Secretary will provide comprehensive support to attorneys in San Diego, managing a variety of administrative tasks and ensuring efficient case management.
Consulting
Responsibilities
Familiarity with California state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required
Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve
Handle a wide variety of complex and confidential time-sensitive material
Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading)
Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed
Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications
Maintain electronic case files and update as needed following set naming protocols for search ease
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters
Assist with preparation of administrative filings/exhibits in agency matters and venues
Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys
Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc
Complete monthly expense reports for assigned attorneys
Maintain attorney case lists including closing files as necessary in engagement system
Process vendor invoices in conjunction with our billing department
Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency as necessary
Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents
Run conflict checks and open new client engagements in conjunction with our new business team
Handle all aspects of case opening tasks for assigned case managers and matter team
Perform other administrative duties as assigned
Coordinate docketing for litigation attorneys, maintain calendars and CLE records
Qualification
Required
Minimum 5 years' experience as a California legal secretary in civil litigation
Familiarity with California state and federal rules and procedures required
Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills
Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task
Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows
Possess a client service mindset with strong verbal and written communication skills
Be analytical, able to problem-solve and propose resolutions
Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines
Must possess a commitment to excellence and high standards of accuracy and professionalism
Preferred
Labor and employment law experience preferred
Experience with class action litigation preferred
Company
Jackson Lewis P.C.
Jackson Lewis P.C.is a workplace law firm.
1001-5000 employees
H1B Sponsorship
Jackson Lewis P.C. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (3)
2023 (3)
2022 (6)
2021 (5)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Alec Nealon
Partner, Executive Compensation & Employee Benefits
Alison Jacobs Wice
Partner
Recent News
bloomberglaw.com
2025-11-12
Association of Corporate Counsel
2025-09-24
2025-09-09
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