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PSI (Proteam Solutions) · 2 months ago

Administrative Assistant

Columbus, OH

Full-time

Onsite

Entry Level

2+ years exp

PSI (Proteam Solutions) is seeking an Administrative Assistant to provide daily operational support for efficient office management. The role involves managing documentation, communication, scheduling, and general office upkeep.

CRMInformation Technology

Responsibilities

Monitor company voicemail and general email

Receive and sort incoming mail and packages

Maintain organized office, front desk, and shared spaces

Ensure printer supplies and breakroom items are fully stocked

Create customer, employee, and vendor files

Respond to and route emails the same day

Collect, sort, and distribute field paperwork

Scan, email, and file receipts/invoices in HubDocs

File completed paperwork and digital documents

Update company calendar and attendance tracker

Apply payments in QuickBooks and deposit checks

Support LMN Time clock-in/clock-out processes

Prepare MAM meeting materials and update metrics

Complete weekly payroll reporting

Review and process accounts payable; submit weekly payments

Enter Azuga maintenance and repair information

Record shop hours and equipment repair forms

Distribute paychecks and ensure all paperwork is processed

Maintain a clean and orderly office environment

Review accounts receivable and follow up on 30+ day items

Assist bookkeeper with monthly expense questions

Send updated equipment and driver lists to insurance

Prepare monthly reports as assigned

Assist with onboarding, LMN setup, and uniform orders

Update LMN and QuickBooks databases

Create seasonal crew binders and assist with invoicing

Support vehicle and equipment intake processes

Assist in policy and procedure development

Submit OUPS tickets and manage COIs

Monitor and replenish office, kitchen, and safety supplies

Qualification

QuickBooksMicrosoft OfficeHubDocsLMNAdministrative experienceMultitaskingProfessional communicationOrganization skillsAttention to detail

Required

2+ years of administrative experience required

Proficiency with QuickBooks, HubDocs, LMN, and Microsoft Office

Strong organization skills and attention to detail

Ability to multitask and work independently

Professional communication skills

Preferred

Experience in lawncare, landscaping, construction, or similar preferred

Company

PSI (Proteam Solutions)

Established in 1992, PSI (Proteam Solutions Inc) has grown from a one man start up to a multi-million dollar IT Consulting, Workforce Solutions and Enterprise Resource Solutions firm providing senior-level consulting and talent management solutions to both the Private and Public Sector.

Founded in 1992

Columbus, Ohio, USA

11-50 employees