Diamond Pet Foods ยท 1 month ago
Administrative Office Assistant
2530 North State Road 3, Rushville, Indiana 46173, USA
Full-time
Onsite
New Grad, Entry LevelDiamond Pet Foods is seeking an Administrative Office Assistant to provide comprehensive administrative support to their office. The role involves various tasks including customer service, invoice processing, and maintaining office organization while upholding the company's mission.
Food Production
Responsibilities
Provide outstanding internal and external customer service
Promptly answer incoming calls utilizing a multi-line phone system with proper phone etiquette
Promptly answer/greet door visitors assisting/checking them in/out accordingly
Assist with courier shipping labels and confirm receipt of packages through various couriers and vendors
Process Invoices and POD's accurately for Accounts Payables
Process AP statements and request invoices
Review and confirm all information on Receiving Logs are accurate and keyed in system correctly
Responsible for sending out the load list communication
Office supply inventory which includes maintaining copier machine responsibilities
Maintain general cleanliness of Office/ Conference Rooms
Filing and Retention of Logs
Support Human Resource Manager with annual/monthly parties/luncheons and tasks
Answer corporate questions regarding receiving paperwork, invoices, and trucking in/out times
Report any discrepancies in paperwork to the department responsible
Check system ensuring purchase order numbers are open in IFS
Scanning and coping of paperwork
Receive/sort/distribute mail
Must maintain a customer service-oriented attitude (professional, pleasant, helpful, etc.)
Participate in all safety programs
Be an employee champion who will maintain a strong and positive working relationship with all employees with the utmost integrity, confidentiality, and ethical values
Assist in maintaining a positive team environment and good working relationship by maintaining a positive attitude toward all Diamond team members, vendors, and customers
Assist as backup for Inputting Shipping Log data entry in various Excel spreadsheets
Assist as back up with completing international loads
Working overtime is mandatory and requires full participation including availability to work occasional weekends if needed
Accept temporary assignment changes to assist other areas including coverage for other employees' absences whether preplanned or on short notice, maintaining a positive and professional attitude
Complete work in a timely, accurate and thorough manner and be conscientious about assignments
In accordance with Diamond philosophy, the Administrative Assistant is expected to champion and direct continuous learning and improvement in all functions
Must work in a safe, professional manner while performing all functions in accordance with sound safety practices and procedures. Must promptly report all safety violations, safety hazards, accidents, property damage, or near misses to management immediately
Participate effectively in a team atmosphere by modeling and promoting conflict resolution, diversity, ethical practices, and organizational citizenship
Responsible for other duties as deemed necessary by Management
Qualification
Required
Ability to work independently without immediate direction or oversight
Self-motivated with a high degree of initiative and integrity
Excellent communication skills, both oral and written, to effectively communicate in a professional manner
Excellent interpersonal skills (communication, listening, team player, cooperative, approachable)
Ability to be organized, flexible, and perform acceptably under pressure
Ability to handle highly sensitive matters and maintain confidentiality
Must be proficient in using a computer system and Microsoft Office Applications such as Word, Excel, Power Point and Adobe Acrobat
Company
Diamond Pet Foods
Founded in 1970 in Meta, Missouri, Diamond Pet Foods is one of the fastest-growing pet food manufacturers in the country.
Founded in 1970
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase