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Stanford University · 3 weeks ago

Administrative Associate 3

Stanford, CA

Full-time

Hybrid

Mid Level

$39.46/hr - $44.30/hr

4+ years exp

Stanford University is dedicated to advancing biomedical research and education through its Department of Pediatrics. They are seeking a Senior Administrative Associate to provide high-level administrative support to faculty, manage complex scheduling, and oversee financial transactions.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature

Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget

Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites

Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies

Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection

Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects

May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input

Other duties may also be assigned

Qualification

Advanced computer skillsOrganizational skillsVerbal communicationWritten communicationCustomer service skillsProject managementMulti-taskingSound judgmentInterpersonal skillsInitiative