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Greenberg Traurig, LLP · 4 days ago

Legal Support Specialist - IP

San Diego, CA

Full-time

Onsite

Senior Level, Lead/Staff

$37.67/hr - $51.18/hr

8+ years exp

Greenberg Traurig (GT) is a global law firm with an exciting opportunity for a Legal Support Specialist in their Intellectual Property team. The role involves providing administrative, clerical, and document processing support to attorneys and clients, ensuring efficiency and accuracy in all tasks.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Provides general legal/administrative and patent prosecution support to attorneys, patent agents, IP timekeepers, and clients

Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, enters, proofreads, and processes legal and administrative correspondence

Assists with coordination of incoming and outgoing file transfers

Manages phone lines for supported attorneys, fields calls, and conveys messages as necessary

Processes time entry, opens new matters, drafts engagement letters and audits responses, maintains calendar, collates information, writes reports, and prepares agendas

Communicates with clients and maintains client preferences and contacts

Researches, generates, and updates case status reports and IP schedules for clients, attorneys, and other IP timekeepers, and sends reminders to timekeepers as necessary

Processes incoming mail (original/electronic mail; postal and courier), reports communications from the U.S. Patent and Trademark Office to attorneys and clients, and ensures prompt responses to inquiries

Processes intake of new clients, assists with archiving emails, and searches and print reports

Works with assigned billing specialist to prepare invoices, create cover letters, mail invoices, and manages demand bills

Schedules travel, process expense reports, check requests, and business development activity

Maintains and updates foreign and U.S. patent prosecution files and case materials both in physical files and in electronic records management systems

Prepares and transmits standardized correspondence relating to patent and trademark prosecution to clients and attorneys including reporting letters, invoices, search reports, and status reports

Reviews the docket daily to track all deadlines associated with patent and trademark prosecution and assist with the daily clearance of deadlines

Maintains database of standardized form letters and assist with client invoices

Assists in quality assurance review of patent and trademark filings and correspondence by noting any errors observed during the normal course of records maintenance duties

Assists in checking and updating the status of patent and trademark cases with the U.S. Patent and Trademark Office, and foreign patent and trademark offices when appropriate

Assists in business development tasks, including reading client press releases, news articles, regulatory documents, and being proactive in building business intelligence

Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys

Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualification

Patent prosecution knowledgeU.S. patent laws understandingDocument management systemsMicrosoft Office SuiteAnalytical problem-solvingClient serviceOrganizational skillsInterpersonal skillsTime managementAttention to detail

Required

Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help the team

Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

High attention to detail, outstanding organizational skills, and the ability to manage time effectively

Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly

Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks

Recognize confidential, sensitive, and proprietary information and maintain confidentiality

Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders

Bachelor's Degree or equivalent experience is preferred

Minimum 8+ years' experience as a legal secretary, working in a business law practice with exposure to patent prosecution

Established understanding of patent laws as they relate to individuals, partnerships, and corporations

Knowledge of U.S. and foreign patent prosecution procedures

Knowledge of steps involved in patent prosecution from application filing to issuance of patents and associated forms for filing (domestic and foreign)

Computer proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, Adobe Acrobat/Pro, document management and time entry systems, and IP Prosecution specific databases including Anaqua

Exceptional computer skills with the ability to learn new software applications quickly

Benefits

Discretionary bonus

Health insurance with an optional HSA

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

Healthcare and Dependent Care Flexible Spending Accounts

401K

Vacation

Sick time

Employee assistance program

Voluntary accident insurance

Voluntary life

Voluntary disability

Voluntary long term care

Voluntary critical illness and cancer insurance

Pet insurance

Commuter and Transit programs

Company

Greenberg Traurig, LLP

Glassdoor3.8

Greenberg Traurig, LLP has more than 3,000 attorneys across 51 locations in the United States, Europe, the Middle East, Latin America, and Asia.

Founded in 1967

Albany, New York, USA

1001-5000 employees

https://www.gtlaw.com/

H1B Sponsorship

Greenberg Traurig, LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (9)

2024 (11)

2023 (2)

2022 (6)

2021 (10)

2020 (4)