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Oklahoma City Public Schools · 3 weeks ago

2025-2026 Attendance Clerk

Spencer, OK

Part-time

Onsite

New Grad, Entry Level

Oklahoma City Public Schools is seeking an Attendance Clerk to collect and maintain student attendance information at the assigned site. The role involves meeting district, state, and federal requirements related to attendance processes, providing clerical support, and communicating information regarding activities.

Education

H1B Sponsor Likely

Responsibilities

Receives, Inputs and logs all student absences and tardiness, into an automated system

Issues passes to students that arrive late to school and enters into computer program with reason for tardiness

Calls parents to notify about and determine reason for student’s absence. Requests and give routine information to parents and school district personnel regarding absences and tardiness

Prepares and mails letters to parents notifying them of their child’s excessive absences and/or lateness

Distributes daily Do Not Admit (DNA) list to building administrators and teaching staff and maintains copies in office

Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance

Prepares daily, weekly and/or monthly attendance reports and submits to designated administrators or school district personnel

Issues and processes all requests for early dismissal and ensures parental consent

Requests homework for students that are absent or in ISS from teachers to give to students

Promotes the success of substitute teachers by printing off daily attendance sheets and enter attendance into TERMS for substitute teachers

Maintains files of school district attendance records

May distribute medications to students when no nurse is present at the school

Performs various clerical duties including answering phones, greeting and screening visitors, making copies, etc

Performs other duties as assigned

Qualification

Attendance managementBilingual skillsOffice procedures knowledgeComputer software proficiencyClerical skillsCommunication skillsInterpersonal skills

Required

High school diploma or GED required PLUS one of the following

Associates degree or higher

Completed at least two (2) years (48 credit hours) of study at an institution of higher education

Passed the OGET

Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts)

Good knowledge of office terminology, procedures and equipment

Working knowledge of computer software applications to produce various formats, such as correspondence and reports

Ability to understand and carry out oral and written instructions

Ability to establish and maintain effective working relationships with students, parents and school personnel

Excellent verbal and written communication skills

Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite)

Accuracy; discretion; tact; courtesy; good judgment; reliability

Able to sit and/or stand for extended periods of time

Exhibit manual dexterity to enter data into a computer

Ability to see and read a computer screen and printed material with or without vision aids

Hear and understand speech at normal classroom levels, outdoors and on the telephone

Speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone

Physical agility, able to bend, stoop, sit on the floor, climb stairs, walk and reach

Ability to lift, push, pull up to 25 pounds

Preferred

Bilingual interpretation and translation skills preferred

Company

Oklahoma City Public Schools

Oklahoma City Public School is a multi-cultural district serving approximately 46,000 students.

Founded in 1889

Oklahoma City, Oklahoma, USA

1001-5000 employees

https://www.okcps.org/

H1B Sponsorship

Oklahoma City Public Schools has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (2)

2022 (2)

2020 (1)