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World Relief · 1 day ago

Administrative Assistant - 2025515

Memphis, TN

Part-time

Onsite

Entry Level

$20/hr - $20/hr

1+ years exp

World Relief is a global Christian humanitarian organization seeking a highly organized, detail-oriented, and proactive Part-Time Administrative Assistant to support the Executive Director. This role is critical for ensuring timely execution of administrative priorities and effective internal communication, allowing the Executive Director to focus on strategic priorities and organizational leadership.

CharityConsultingSocial

Growth Opportunities

Responsibilities

Complete administrative tasks to support the Executive Director, such as timesheets, mileage reimbursements, reimbursement requests, credit card receipts, and balancing the credit card. Support other office leaders in these tasks as assigned

Support the Executive Director in scheduling, preparing for, executing and following up on internal and external meetings and events by purchasing supplies, preparing space, collateral, agendas, and taking notes

Prepare and organize meeting materials, agendas, and presentations as needed

Attend meetings to record, transcribe, and distribute accurate minutes or action items

Draft, proofread, and manage correspondence and other written communication

Work with office staff to prepare and clearly present office updates and reports, such as the Monthly Director’s Report

Serve as a point of contact between the Executive Director and internal/external stakeholders while maintaining confidentiality

Manage the Executive Director’s calendar, schedule appointments, and coordinate meetings

Prepare briefing materials, presentations, and reports for meetings with donors, partners, and board members

Provide support in coordinating and executing special projects and cross-departmental initiatives

Support the Executive Director in maintaining deadlines and following up on outstanding tasks

Support internal and external event planning and execution as assigned by supervisor

Assist the Executive Director in drafting and sending thank-you notes and acknowledgment letters

Coordinate administrative logistics for donor meetings, including scheduling, preparing materials, and follow-up communications

Assist in capturing key organizational achievements and stories for reports, newsletters, and presentations

Process general mail for Executive Director including received gifts in a timely manner according to local and headquarters processes and confidentiality protocols

Work with headquarters staff to maintain and update donor management software with accurate records of contributions, contacts, and engagement activities

Work with headquarters staff to capture and maintain performance data related to fundraising activities to support progress toward annual fundraising goals

Work closely with other staff members to ensure alignment of donor communications and program updates to support the Executive Director in achieving fundraising goals

Perform other duties as assigned

Qualification

Administrative support experienceMicrosoft Office SuiteDonor management softwareCommunication skillsOrganizational skillsChristian faithProfessional demeanorDetail-oriented

Required

Mature and personal Christian faith

Committed to the mission, vision, and values of World Relief

Desire to serve and empower the Church to impact vulnerable communities

Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document

1–3 years of experience in administrative support, preferably in a nonprofit or development environment

Strong written and verbal communication skills

Highly organized, detail-oriented, and able to manage multiple tasks and deadlines

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with donor management software (e.g., Raiser's Edge, HubSpot) preferred

Professional demeanor, discretion, and ability to handle sensitive information