OREGON VASCULAR SPECIALISTS LLC · 1 week ago
Assistant Office Manager
Wilsonville, OR
Full-time
Onsite
Entry, Mid Level
2+ years expOREGON VASCULAR SPECIALISTS LLC is a medical clinic seeking a Medical Clinic Assistant Manager to support daily operations and ensure high-quality patient care. The role involves staff supervision, patient services, scheduling, and compliance with healthcare regulations.
Health CareHospitalMedical
Hiring Manager
Brant W. Ullery, MD, MBA, FACS, FSVS
Responsibilities
Assist in managing daily clinic operations to ensure smooth, timely, and efficient delivery of healthcare services
Support implementation of clinic policies, procedures, and workflows
Ensure compliance with healthcare regulations, safety standards, and privacy laws (e.g., HIPAA)
Monitor clinic performance and aid with process improvements
Serve as initial administrative oversight of clinical operations, NIVL, and OBL operations, including assistance with accreditation, quality improvements, and maintenance of certification
Oversee staff education, on-boarding, and credentialing
Assist in supervising front desk, OBL staff, and support staff
Help with staff scheduling, timekeeping, onboarding, and training
Address staff about concerns and escalates issues to the Clinic Manager, as needed
Promote and ensure a positive, professional, and patient-focused work environment
Ensure a welcoming, timely, and quality patient experience from check-in to check-out
Assist in handling patient inquiries, complaints, and service recovery
Support appointment scheduling, referrals, and follow-up coordination
Assist with insurance verification, billing processes, and claims follow-up
Monitor cash handling, co-pay collection, and daily deposits
Support inventory management and ordering medical and office supplies
Function as a primary point of contact between staff and management
Assist in preparing reports, documentation, and correspondence
Support provider schedules and clinic coverage needs
Qualification
Required
2–4 years of experience in a medical clinic or healthcare administrative role
Knowledge of medical terminology, insurance processes, and EHR systems
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Leadership and team-support skills
Attention to detail and problem-solving abilities
Proficiency in Microsoft Office and electronic health record (EHR) systems
Preferred
Bachelor's degree in healthcare administration, Business Administration, or Nursing
Prior supervisory or leadership experience
Company
OREGON VASCULAR SPECIALISTS LLC
Oregon Vascular Specialists was founded in 2017 to address the critical need for a vascular surgery practice that could deliver timely, state of the art, and cost-effective vascular care.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase