Apply on Employer Site

State of South Carolina · 6 days ago

Administrative Specialist- ATC Foundation (1OF26)

Aiken County, SC

Full-time

Onsite

Entry Level

1+ years exp

The State of South Carolina is seeking an Administrative Specialist to support the Aiken Technical College Foundation Office. This role involves maintaining donor records, assisting with development activities, and ensuring accurate financial documentation related to fundraising efforts.

Government

Responsibilities

Maintains constituent records, including address and personal data updates, gift entry, acknowledgements, receipting, and reporting using the constituent records management system

Responsible for executing all office correspondence and administrative functions, including composing letters, maintaining calendars, distributing mail, preparing requisitions, and maintaining office supply inventories. Maintains accurate and well-organized office records through the daily entry and upkeep of database files and the use of standardized filing systems, including both hard-copy and electronic records of all office transactions

Responsible for maintaining comprehensive financial records for the Foundation Office, including budgets, vendor payments, and fundraising documentation. Prepares monthly financial reports, audit documentation, and other required materials. Coordinates accounting activities related to Foundation development functions, including accounts receivable and payable, and facilitates the exchange of financial information between Foundation accounts and the College Business Office using fundraising and accounting software systems

Assists the Director in the planning and execution of all fundraising activities and donor engagement initiatives. Collaborates with the Director to build and maintain strong relationships with donors and alumni, serving as a liaison to foster ongoing communication, stewardship, and support for Foundation programs and initiatives

Provides logistical and administrative support for meetings and events for the Foundation Director and the ATC Foundation Board, including the preparation and timely distribution of meeting minutes. Participates in College-wide activities, committees, and professional development opportunities, and performs other duties as assigned