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George Fox University · 4 days ago

Program Coordinator, Master of Social Work

Portland, OR

Full-time

Onsite

Entry Level

1+ years exp

George Fox University is seeking a highly skilled and motivated administrative team player to fill the role of Program Coordinator for their Master of Social Work program. The Program Coordinator will develop and maintain strong professional relationships, perform complex administrative and budgetary functions, and support program operations through event coordination and execution.

Higher Education

Culture & Values

No H1B

Responsibilities

Managing cost center budgets, faculty workloads and contracts, student record keeping, and official communications

Developing and maintaining course schedules and department calendars; scheduling classrooms and coordinating program meetings and minutes

Ordering and managing course materials and supplies

Assisting with expense reimbursements, office moves, facility needs, and emerging instructional technologies

Overseeing MSW enrollment and registration processes, including academic planning

Directing students to academic resources and maintaining online platforms serving students and alumni

Coordinating with student representatives on program initiatives

Communicating regularly with practicum faculty and agency partners

Managing student background check processes and coordinating with legal and agency partners on liability and compliance

Providing administrative support to the Director of Practicum Education

Supporting practicum adjuncts with their duties and responsibilities

Planning and executing events ranging from small meetings to large-scale programs (e.g., New Student Orientation, Commencement, accreditation visits, advisory board meetings)

Maintaining data required for accreditation, enrollment management, cohort planning, retention, and curricular assessment

Coordinating faculty candidate and accreditation visits, including travel, itineraries, and reimbursements

Supporting the graduate admissions process

Collaborating with admissions and marketing teams on program communications and strategic outreach

Supporting admitted and incoming students by coordinating communications, next steps, and transition into the MSW program

Maintaining and updating internal and external web pages and social media communications

Attending required meetings and training while collaborating across departments to support program operations and efficiency

Communicating effectively and courteously with employees, students, and the public in a spirit of teamwork, respect, and customer service

Demonstrating Christian leadership and serving as a role model to students through actions, words, and lifestyle, whether through casual contact or formal supervisory roles

Demonstrating awareness, respect, and appreciation for diversity while working effectively with individuals from a variety of backgrounds

Performing other duties as assigned

Qualification

Program AdministrationEvent PlanningBudget ManagementMicrosoft OfficeCommunication SkillsInterpersonal SkillsOrganizational SkillsProblem-Solving SkillsAttention to DetailConfidentiality

Required

A Bachelor's Degree or an Associate's Degree with equivalent work experience

1-3 years of successful office clerical and administrative support, preferably experience in a higher education environment

Exceptional written, verbal, and interpersonal communication skills

Excellent organization skills and detail orientation with the ability to manage multiple tasks and meet deadlines. Positive decision-making and problem-solving skills

Proficient knowledge of Microsoft Office - Word, Excel, Google documents, Internet navigation, and able to become proficient in other administrative software programs

Integrity and discretion in maintaining a high degree of confidentiality

Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply

A commitment to the University's Theology of Racial and Ethnic Diversity

A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith

A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith