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Akin Gump Strauss Hauer & Feld LLP · 16 hours ago

E-Billing Compliance Specialist

New York, NY

Full-time

Hybrid

Mid Level

$80K/yr - $105K/yr

3+ years exp

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. The E-Billing Compliance Specialist will provide e-billing support to the Billing team, focusing on onboarding new clients, troubleshooting invoice submission issues, and maintaining expertise in e-billing tasks while delivering superior customer service.

Hiring Manager

Raechel Reynolds

Responsibilities

Responsible for working in partnership with Responsible Partners, Billing Specialists, Collections Team, Clients and E-billing vendor representatives

Review outside counsel guidelines (OCG) and establish need for client matter setup to use tasks/activities, cost constraints set-up, mapping parent relationships and the use of approved timekeeper

Submit timekeeper rates on various e-billing platforms

Map Ledes format for vendor and location as required within Billblast

Monitor the status of all invoices submitted via the Billblast & Vendor websites for successful transmission but Rejected by the client. Review on e-platforms clients with no auto submit, i.e. Ariba, Alibaba, Busylamp and Taulia

Research and review of rejected, adjusted and “more info required” invoices on Billblast, correspond with billing teams to rectify issues

Alert the Billing Specialist for timely resubmission/for appeals on the adjustments

Assist the billing team with understanding errors and how to correct problems that they encounter

Assist with submission of invoices, accruals & budgets

Maintain new users and training regarding use of Billblast and various e-billing platforms

Review of outside counsel guidelines and engagement letters from clients to ensure discounts in accounting database are consistent with our understanding with client. Liaise with Billing Specialist to ensure proper set-up

Compile, disseminate and be well versed on client billing guidelines and institutionalized discounts. Educate partners’ and secretaries to various firm rate nomenclatures and client policies

Assist with complicated Aderant set-up for new multi-payor set-up, task codes and various firm and client coding

Oversee the electronic billing process from set-up to transmission including addressing rejections and appeals. Maintain knowledge of trends, developments and new technologies impacting all functions of the compliance group. Participate in departmental projects and initiatives designed to streamline workflow and/or resolve issues

Coordinate and work as a team with other departments to provide necessary services to lawyers and clients

Participate in available professional development activities; monitor publications and other sources of information for trends affecting the department

Other related responsibilities as assigned

Qualification

E-billing systemsCMS/AderantAdvanced ExcelMS Office applicationsService orientationOral communicationWritten communicationOrganizational skillsAttention to detailTeamwork

Required

3-5 years of experience required that to include law firm compliance, electronic billing experience and CMS/Aderant

Experience with various E-billing systems (such as Collaborati, CounselLink, Serengeti, TyMetrix)

Advanced knowledge of Excel

Thorough knowledge of MS Office applications including Word and Outlook

Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others

Aptitude and willingness to work with complex procedures

Strong organizational skills and attention to detail

Ability to read, comprehend and follow instructions

Ability to manage multiple priorities and adjust to changing priorities in a professional manner

Ability to work independently and with a team

Willingness and ability to assume new tasks and responsibilities

Excellent judgment and common sense

Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners

Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned

Ability to work extended hours as necessary to fulfill time sensitive responsibilities

Commitment to professional growth and development

Preferred

Bachelor's Degree preferred

Benefits

A full range of health and other insurance benefits

Financial and/or other benefits (including 401(k) eligibility)

A discretionary bonus

Various paid time off benefits

Company

Akin Gump Strauss Hauer & Feld LLP

Glassdoor3.9

Akin is a global law firm with more than 900 lawyers and advisors who pride themselves on dedication to their clients and their communities.

Founded in 1945

1001-5000 employees

http://www.akingump.com

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