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Duke University Health System · 2 days ago

ADMINISTRATIVE MANAGER

Durham, NC

Full-time

Onsite

Mid Level

$63K/yr - $108K/yr

4+ years exp

Duke University Health System is a top academic medical center that emphasizes interdisciplinary collaboration to improve human health. The Administrative Manager of Academic Resources and Operations oversees the department’s academic and research resources, managing financial planning and operational strategies to support the department's mission in research, education, and clinical care.

Health CareMedical

H1B Sponsor Likely

Responsibilities

Manage and monitor faculty start-up packages, discretionary accounts, and other departmental support funds

Prepare monthly and quarterly financial reports for the Chair, with input to the CAO for broader departmental integration

Review grant portfolio overviews and effort

Support budget development by integrating academic, research, and discretionary fund data into departmental financial planning

Serve as a liaison with the grants management team to maintain an understanding of active awards, pending submissions, and funding trajectories

Provide high-level oversight of faculty funding portfolios and effort, ensuring alignment with departmental and institutional priorities

Assist faculty in understanding policies related to start-ups, discretionary funds, and allowable expenditures

Oversee allocation and utilization of departmental research and academic space, ensuring efficient and equitable use

Track and report on space utilization to meet institutional reporting requirements

Recommend adjustments to accommodate new faculty recruitment, program growth, or renovations

Collaborate with the CAO on financial planning, reporting, and operational initiatives

Provide analyses, forecasts, and recommendations to inform strategic decisions

Partner with advancement staff when donor-supported funds are created, ensuring accurate management and stewardship

Support leadership in developing dashboards and metrics to track departmental performance

Ensure all financial and research-related activities comply with university, hospital, and sponsor policies

Maintain transparency, integrity, and accuracy in financial reporting

Implement quality assurance processes to strengthen departmental resource management

Qualification

Financial analysisBudget developmentReporting skillsAcademic funding modelsResearch complianceMicrosoft ExcelInterpersonal skillsCommunication skillsOrganizational skillsConfidentiality

Required

Work requires a general business background, generally equivalent to a bachelor's degree in a business-related field

Work requires 4 years of related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions

A master's degree in a business-related field may be substituted for 2 years of experience

Strong financial analysis, budget development, and reporting skills

Familiarity with academic funding models, research and compliance requirements

Excellent interpersonal and communication skills; ability to collaborate across faculty, research staff, finance teams, and institutional leadership

Proven organizational skills with the ability to manage multiple priorities and deadlines

Proficiency in Microsoft Excel and financial systems

Ability to manage confidential and sensitive information with discretion

Benefits

Comprehensive and competitive medical and dental care programs

Generous retirement benefits

A wide array of family-friendly and cultural programs

Company

Duke University Health System

Glassdoor3.7

World-class academic and health care system

Founded in 1925

Durham, North Carolina, USA

10001+ employees

http://dukemedicine.org

H1B Sponsorship

Duke University Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (30)

2023 (17)

2022 (24)

2021 (12)

2020 (10)