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City of Columbus · 5 days ago

Legal Administrative Assistant (U) (Vacancy)

Columbus, OH

Full-time

Onsite

New Grad, Entry Level

$21.50/hr - $21.50/hr

The City of Columbus is seeking qualified applicants for the position of full-time Legal Administrative Assistant in the Prosecution Division. This role involves providing administrative support to attorneys and staff, performing routine clerical and research activities, and assisting in the preparation of legal documents and case management.

EmploymentGovernmentOffice Administration

Responsibilities

Review Traffic and Criminal Cases for court hearings

Collaborate with local police agencies and liaisons to gather evidence

Basic word processing, scanning, faxing, photocopying, printing and data entry

English grammar, spelling, punctuation, proofreading and composition

Effectively maintain good relations during public contacts and stay calm in tense situations

Maintain confidentiality or privileged information

Ability to develop and maintain effective working relationships with others

Preparedness to look at sensitive/graphic material

Process and maintain cases in Matrix database program

Compile evidence such as witness statements, crash reports, 911 calls and video evidence

Prepare routine legal documents i.e., Subpoenas, Marsy’s Law notices, Out of State letters, etc

Distinguish what witness is needed for various court hearings

Subpoena witnesses to appropriate case and Judge assignment

Prepare and maintain daily courtroom docket

Orchestrate the flow of paperwork and attach to appropriate cases

Researches various records and sources, including court and law enforcement computer systems, to obtain relevant information to assist in the development of a case

Prepares routine legal documents, briefs, ordinances, and pleadings

Prepares cases for court hearings by ensuring proper documentary evidence is in the file and compiling this evidence such as witness statements, hospital, courthouse, and motor vehicle records, coroner reports, photographs, 911 tapes, and police tapes

Issues subpoenas for witnesses to appear in court, performs research to assure current address, follows-up on those that are not delivered, and makes appropriate decisions relating to service based on case deadlines

Constructs daily courtroom dockets and, in conjunction with the Prosecutor, assists in managing the docket by checking individuals in, ensuring everyone appeared that’s required, and answering questions

Alerts Prosecutor to issues relating to cases, including inability to contact case witnesses and missing paperwork, locates paperwork, and provides to Prosecutor in the courtroom if necessary

Responds to queries from police officers, witnesses, and attorneys; notifies victims/witnesses when matters are reassigned or rescheduled and provides law enforcement personnel with case status and disposition information

Performs a variety of administrative support duties such as serves as receptionist, collects and distributes mail and messages, answers telephone inquiries and directs calls appropriately, orders supplies, and files documents

Qualification

Legal document preparationMatrix database proficiencyEvidence compilationPublic relationsResearch skillsClerical supportEnglish grammarConfidentiality maintenance

Required