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Pulaski County Government · 20 hours ago

Records Clerk I

Little Rock, AR

Full-time

Onsite

New Grad, Entry Level

Pulaski County Government is seeking a Records Clerk I responsible for providing assistance to the public with court case files and various licenses. The role involves maintaining records, assisting with requests for files, and conducting research into county records.

GovernmentInformation ServicesPublic Safety

Responsibilities

Issues marriage licenses, minister credentials, and various other documents; maintains and retrieves records as requested

Receives requests for files for court dockets; checks files in and out through computer software; delivers files as needed

Researches case records to conduct background checks or obtain case documents as requested by FBI, prosecuting attorney offices, Arkansas Department of Correction, and other government agencies; provide copies when requested

Assists and gives instruction to the public on navigating the Circuit County Clerk’s website, Context System, microfiche, microfilm, copier, and organization of files in order to search court records

Answers telephones and assists the public with general information; forwards calls to appropriate staff members when necessary

Pulls files for the public; make copies of the file documents as requested

Calculates and collects monies owed for copies made and receipts to customers as needed

Generates and sends reports and notices to the local newspaper daily regarding the previous days’ filed and granted divorces, marriage licenses, DBA certificates, and other cases as needed in Pulaski County

Prints cards for the new case files to be placed on the outside of the case jacket and on the docket sheets

Receives petitions to seal and processes orders to seal; transmits orders to seal to the Arkansas State Police, ACIC, District Courts, and other law enforcement agencies

Maintains records within storage facility including case files, deeds, mortgages, and court dockets ensuring records are efficiently stored and easily accessible

Retrieves and delivers documents and files from storage facility upon request of other departments, attorneys, abstract companies, or the general public

Fields questions and requests via telephone, email, and fax regarding files located in the storage facility from other departments, abstract companies, etc

Makes address and name changes to DBA certificates and beer and liquor licenses

Files and scans County Court documents related to matters such as Annexations, Special Improvement Districts, Road Closings, Road Dedications, Right-of-Ways, Vacating roads, Condemnation of roads, Creating and Establishing Private or Public Roads, Reduction and Returning property to acreage, Public Facilities Board, and County Court Cases involving the Marriage Licenses Division of the Circuit County Clerk's Office

Schedules and publishes notices of County Court hearings

Files and scans various county records related to matters such as the incorporation of cities, cemetery records, lobbyist reports, non-profit organizations, student transfers, Statements of Financial Interests, sale of alcohol in wet and dry areas, maps, Oaths of Office, proclamations, resolutions, and contracts

Conducts research into county records concerning marriage licenses or other legal documents maintained within the division upon request of the public; provides certified copies to the public as requested

Indexes and maintains copies of all contracts for Pulaski County departments

Mails out requests for marriage license return when not submitted within a designated time

Prints list of certificates of DBA and marriage licenses issued; forwards to appropriate agencies

Attends County Court hearings; records proceedings; transcribes minutes when necessary

Receives court orders from the County Court; records orders and distributes to appropriate offices

Sends notification of annexation hearings to the Assessor’s Office, County Attorney’s Office, Planning Office, and the press

Provides telephone support for poll workers as needed during major elections

Utilizes a county-owned vehicle to make frequent trips to the post office and storage facility

Performs other related duties as required

Qualification

Record-keeping systemMicrosoft WordMicrosoft ExcelNumerical filing systemsGeneral office equipmentFollow instructionsMaintain discretionAttendance reliabilityComputer operationEffective communication

Required

Good knowledge of numerical filing systems

Good Knowledge of office practices, procedures, equipment, and terminology

Some knowledge of equipment and supplies used in filing large quantities including dollies, ladders, palate jacks, etc

Ability to maintain an effective record-keeping system

Ability to communicate effectively in writing

Ability to follow oral and written instructions

Ability to maintain a record-keeping system

Ability to maintain discretion regarding privileged information

Ability to attend work regularly and reliably

Skill in the operation of a computer

Skill in the use of Microsoft Word and Excel

Skill in the operation of general office equipment, including calculator, copy machine, and microfilm viewer

Completion of high school or GED equivalency with some training in computer operation; some general clerical experience including data entry experience, record-keeping, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities

Employment is contingent upon the successful completion of a criminal background check and a motor vehicle report

Must possess or be able to immediately obtain a valid Arkansas driver's license

This position is safety-sensitive and is subject to random drug and alcohol testing

Regular and reliable attendance is an essential function of this position