Apply on Employer Site

Inside Higher Ed · 16 hours ago

Budget Analyst

Columbia, SC

Full-time

Onsite

Entry, Mid Level

$54K/yr - $68K/yr

2+ years exp

Inside Higher Ed is part of the University of South Carolina system, which transforms lives through education. The Budget Analyst is responsible for assisting with essential operations for the department’s fiscal functions, ensuring accurate financial transaction processing, monitoring expenses and budgets, and supporting strategic financial planning.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Under limited supervision, reporting to the Senior Director of Human Resource and Finance the Budget Analyst is responsible for assisting with essential operations for the department’s fiscal functions to include ensuring accurate financial transaction processing, monitoring expenses and budgets, and supporting strategic financial planning with the Division

Assists with the reconciliation and analyst of financial reports and account summaries and activity

Implements the processing of employee reimbursements and invoice payments for the Division and tracking of fiscal activity within reports and monitoring expenditures through the university’s finance systems

This role involves key purchasing and receiving responsibilities, including managing a procurement card, and assisting with new and renewal contract monitoring

Supports department’s team members and provide assistance with onboarding trainings and other department initiatives

Ensures fiscal accountability and compliance with university policies and procedures ensuring confidentiality and discretion

Serves as Budget Analyst for the Division of Development by providing financial and administrative operations providing accuracy and timely processing of invoices and payments, monitoring of financial reports and summaries to ensure transactions are processing accurately

Assisting with initiating and review of department contracts and service agreements, ensuring timely approvals through the appropriate legal office

Stays abreast of start and end date, review of terms of contracts and agreements executing timely submission of new contract requests through University or Foundation processes

Adheres to the university purchasing guidelines through the purchasing/accounting system

In collaboration with the administrative team reviews purchase requests for compliance with University policies and procedures

Initiates and processes purchasing requests for requisitions and sole source procurements, as required

Submit contracts for approval through the university’s legal office

Reviews an electronic file of all signed contract documents by fiscal year

Serves as a resource for historical expenditures for all contract vendors, terms, and agreements

Works with team members regarding budgetary requirements and initiates appropriate procurement procedure and provide timely follow-up for managers

Monitors expenditures and timely execution of invoices ensures documents are accurately coded to the appropriate accounts

Reviews financial activities for proper payments to ensure compliance with University, State and Federal fiscal policies

Assists in ensuring units do not exceed budget allocations each fiscal year

Assist in year-end transactions

Assists in updating contract spreadsheets to account for current agreements and required actions for new or renewal projects

Work with division team managers for updates on projections for renewals and future service agreements

Works with the Talent and Administrative team members regarding the divisions priorities and initiatives each fiscal year

Ensures fiscal transactions are allocated to the appropriate accounts

Alerts any discrepancies of fiscal issues and concerns to the attention of leadership

Works with the Senior Director of Human Resource and Finance and Senior Budget Analyst to ensure Division’s budget allocations are properly allocated to the appropriate budget

Initiate and ensure transactions and fiscal activity for state appropriated accounts, Educational Foundation and R-funds are allocated appropriately

Provides additional support and oversite of Division’s budgetary issues to include analysis and projections of allocations based on prior year expenditures

Provides day to day support on fiscal and budgetary operations and communicates university policy and updates to managers and Division staff

Initiates travel request documents, expense reports and check requests reimbursements for financial transactions for department staff

Review travel reimbursements through university accounting systems, Peoplesoft or University Foundation as appropriate per policy and procedure, with detailed review for compliance

Monitors expenditures and reviews charges posted with Peoplesoft finance reports and monthly budget reports

Processes invoices/bills through PeopleSoft, initiates payment requests and purchase requisitions for payment

Initiates Foundation Workflow Requests through PaperSave for timely reimbursements

Liaison with the Bursar’s office to initiate the process for deposits on behalf of the Division as appropriate

Assists with onboarding and trainings of new development staff to ensure smooth transition to positions

Attends department staff meetings and professional development trainings as appropriate

Performs other duties as assigned or necessary to carry out the duties within the division

Qualification

BudgetingFinancial analysisMicrosoft ExcelMicrosoft WordMicrosoft PowerPointPeopleSoftCustomer serviceInterpersonal communicationTeamworkFlexibility

Required

Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience

Proficiency in Microsoft Word, Outlook, Excel and PowerPoint

Ability to present information concisely and effectively, both verbally and in writing

Must have experience in working with diverse situations and people

Ability to exercise discretion in interpreting and applying office policies and procedures

Must be able to work with some autonomy

Exercise administrative judgment and assumes responsibility for decisions and results

Ability to lead others and work within a team setting

Must have or be able to quickly acquire knowledge of the University's system structure, policies and procedures

Ability to establish and maintain good working relationships with university partners/offices, vendors to include faculty, staff, students, retirees, volunteers and alumni to complete communication projects

Excellent oral, written and interpersonal communication skills

Provides a high level of customer service and comfortably interacts with internal and external constituencies

Must be flexible within work responsibilities and work irregular hours