Apply on Employer Site

Inside Higher Ed · 1 week ago

Campus Fiscal Manager

Glenwood Springs, CO

Full-time

Onsite

Mid Level

$65K/yr - $72K/yr

3+ years exp

Inside Higher Ed is seeking a Campus Fiscal Manager who will actively participate in a variety of campus fiscal functions impacting budget and financial management. The role involves using accounting principles to ensure compliance with fiscal processes and advising management on resource utilization.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Uses college ERP software to record, store, maintain and analyze financial information. Includes assigning revenues and expenditures to appropriate accounts or functions and posting appropriate records. Determines whether expenditures have been made in accordance with valid procedures and within budgetary constraints. Prepares journal entries and input documents to correct campus users’ errors

Examines large volumes of invoices, expense vouchers, and other source documents to verify obligations and post appropriate records. Maintains electronic records and files related to accounting activities. Initiates requisitions for purchase orders and request for proposals (RFP) and/or quotes (RFQ) in accordance with purchasing guidelines

Serves as a resource to college employees, and provides responsive, high quality service to representatives of outside agencies and members of the public, by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner

Compiles and analyzes data for special and regular financial reports. Summarizes financial data to keep financial records. Analyzes quarterly budget spreadsheets and identifies any problem areas

Advises campus leadership on effective uses of resources, methods to maximize resources, and best budgeting practices. Coordinates and balances annual budget submissions from all departments across the campus. Provides budget training to all level of positions at the campus

Serves as a designated buyer for the campus. Involves training and advising all levels of staff and faculty at the campus on purchasing guidelines and procedures. Works with campus departments, vendors, Risk Management and Purchasing Department to ensure that Certificates of Insurance are current and compliant with CMC policy

Receipts specialized payments and applies specialized charges on student accounts. Makes corrections to student accounts for misapplied payments and charges. Verifies refunds to students and refund petitions are accurate. May process residence hall deposits, forfeits, fees and other transactions

Serves as a lead to campus staff who are engaged in receiving money from students and other parties. Safeguards funds and arranges transfer of funds to and from the bank. Reconciles their prior day cash receipts sessions. Trains appropriate campus staff on student accounts procedures, processes and mnemonics. Communicates important dates, deadlines and changes in procedures to the cashiers

Monitors student payment plans. Reviews delinquent accounts to determine which individuals need follow up communication. Processes monthly collection letters for student accounts that are 30/60/90 days past due

May coordinate action with business office holds. Processes campus exceptions that extend credit to students who meet special criteria, in accordance with policy and approval of campus dean. Follows through with these students to ensure that payments are made in accordance with the agreement

Provides responsive, high-quality service to students and parents by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner, including maintaining adequate financial aid knowledge to further assist

Handles confidential issues and exercises appropriate judgement in answering questions and releasing information. Maintains confidentiality requirements of FERPA

Other duties as assigned

Qualification

Accounting principlesBudget managementFinancial reportingERP softwareMicrosoft ExcelSupervisory experienceQuantitative analysisCustomer serviceBilingual (English/Spanish)Organizational skills

Required

Education and experience sufficient for the rigors of the position. Examples may include a bachelor's degree and three years of related experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position

Knowledge of generally accepted accounting principles and practices

Knowledge of business office operations

Knowledge of budgeting

Knowledge of profit and loss statements

Knowledge of record-keeping management systems and techniques

Quantitative/qualitative analysis

Ability to organize and prioritize workload and meet deadlines

Ability to perform accurate calculations

Ability to utilize automated computer programs

Ability to prepare financial reports and spreadsheets

Familiarity with Microsoft Office particularly Excel

Commitment to working effectively with students, employees, and community members of all backgrounds