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Inside Higher Ed · 2 hours ago

Senior Assistant to Alumni Affairs, Grade F

Hempstead, NY

Full-time

Onsite

Senior Level

$50K/yr - $50K/yr

Hofstra University is nationally ranked and recognized as Long Island’s largest private university. They are seeking a Senior Assistant to Alumni Affairs to perform a full range of secretarial duties for the administrative staff in the Office of Alumni Affairs.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Assist with alumni volunteer programs

Maintain and update databases with alumni contact information and records of involvement

Coordinate on- and off-campus events, including room scheduling and catering planning

Schedule appointments for the Executive Director, type correspondence, maintains files and responds to inquiries

Collects and organizes applications for Alumni Affinity group scholarships

Produces reports (using Access/Excel and/of Raiser’s Edge) for alumni affinity group and departmental events

Process marketplace (event registration) orders

Fields calls and greets visitors for the Office for Development and Alumni Affairs, handling their inquiries and sorts and distributes incoming mail and other materials and interacts with alumni in person, by telephone, and via email

Reviews budget/finance related paperwork related to alumni affinity group accounts

Maintains records for alumni affairs staff including check requests, travel and advance forms, and travel expense reports

Assist with web research and development

Manage bulk mailings

Work some evenings and weekends for special events throughout the year

Perform other related duties requiring similar skills and responsibilities, as needed

Qualification

Microsoft OfficeAccessExcelVerbal communicationWritten communicationOrganizedMultitaskingCustomer serviceData entryMail mergesJudgmentDetail orientedTeamworkConfidentiality

Required

Proficiency using Microsoft Office, including Access and Excel required

Must possess strong verbal and written communication skills

Must be detail oriented, organized, and able to multitask efficiently

Work well with other group members in a team environment and provide superior customer service

Ability to work in a fast-paced, deadline driven environment

Ability to handle data entry, mail merges, and tables

Detail oriented, self-motivated, well organized, and has the ability to exercise good judgment and discretion with sensitive and confidential information