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Blevins Inc. · 1 month ago

Office Coordinator

Nashville, TN

Full-time

Onsite

Mid Level

Blevins, Inc. is a private and family-owned company headquartered in Nashville, TN, operating 15 branches nationwide. They are seeking an experienced Office Coordinator to manage phone systems, assist visitors, and handle various clerical duties to support the organization.

Building MaterialManufacturingWholesale

Work & Life Balance

Responsibilities

Manage a national multi-line phone system, determining purpose of callers, and forwarding calls to appropriate personnel or department, including delivery of messages when appropriate personnel are unavailable

Answers questions about organization and provides callers with address, directions, and other information

Welcomes on-site visitors, determining nature of business, and announcing visitors to appropriate personnel, monitors visitor access

Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes

Orders, receives, and maintains office supplies

Maintains Material Safety Data Sheets and mails to branches and to customers as needed

Receives, sorts, and routes incoming mail and prepares out-going mail at the end of each day for delivery to post office. May go to local post office to retrieve daily mail

Types memos, correspondence, reports, and other documents when necessary

Performs other clerical duties as needed, such as filing, photocopying, and collating

Qualification

MS Office proficiencyOrganizational skillsCommunication skillsData Entry skillsCustomer service skillsLeadership abilityProfessional phone etiquettePositive attitudeCritical thinking skillsTeamwork