University of Michigan · 1 day ago
Admin Asst Sr Healthcare/ Intermediate
Ann Arbor, MI
Full-time
Hybrid
Mid, Senior Level
2+ years expThe University of Michigan is seeking a full-time Senior Admin Assistant to provide high-level administrative support to research faculty and their lab within the Department of Surgery. The role involves managing complex scheduling, coordinating events, and providing human resource support, all while ensuring effective communication and collaboration within a large research team.
E-LearningEducationHigher EducationUniversities
Responsibilities
Provide advanced administrative support to Principal Investigator and lab members, including faculty, postdoctoral fellows and students
Screen, prioritize, triage and respond to phone calls, mail, faxes, email, handling independently as appropriate
Complex calendar scheduling and travel management, includes exercising judgment on setting priorities for effective use of time and responding to frequent changes in scheduling
Maintain CV within Elements
Assist with human resource support- including visa liaison between Medical School Immigration Support and Compliance, onboarding/offboarding, appointment processes, faculty promotion support, etc. Assist temporary and new employees with orientation and familiarization with policies and procedures within the Department
Initiate, draft, edit, and proofread correspondence, itineraries, strategic documents, letter of recommendation, and presentations
Coordinate seminars, symposiums and other large events including reserving location, sending invites, arranging catering, a/v and teleconferencing needs, assisting invited guests an speakers, managing travel arrangements and reimbursements, processing honoraria, and preparing and distributing agendas and other meeting materials
Procurement of subscription and membership renewals/dues, conference registrations and travel arrangements, catering, books and other supplies using university preferred vendors, purchase orders and p-card. Initiate travel and hosting expense reports and reconcile p-card statements within Emburse
Work in conjunction with the Surgery Research Office to provide financial support related to grants and gift funds
Provide order support for the laboratory including placing M-Marketsite orders, completing Purchasing Request forms, assisting with Single Source documentation as necessary, shipping coordination assistance, overseeing shortcode usage in iLabs and eRAM, etc
Coordinate special projects as assigned, such as developing and managing electronic filing and tracking systems using Dropbox, Google Forms, etc
As part of the administrative team, participate in team meetings, assist team members, participate in continuous improvement to protocols and processes
Act as lead liaison on behalf of the PI between institutional stakeholders across departments
Perform other tasks as assigned in support of PI objectives
Qualification
Required
Senior level: High School Diploma or equivalent and 4+ years of experience
Intermediate level: High School Diploma or equivalent and 2-4 years of experience
Proficiency in the use of computers and software including Microsoft Office products (Work, Excel, Powerpoint, Outlook), Zoom, Emburse Enterprise
Excellent oral and written communication skills with ability to listen carefully, seek answers and offer suggestions is essential
Ability to manage a large and varied workload with excellent attention to detail, managing deadlines in a timely manner while demonstrating flexibility when priorities and deadlines change
Anticipate needs of those you are supporting
Exceptional interpersonal skills and a team player attitude, with a high level of integrity, demonstrating creativity and leadership in resolving issues and managing confidential information
Excellent attendance record and ability to work flexible hours when needed
Preferred
Reasonable knowledge of University policies and procedures
Competency in proofreading and editing
Experience with large meeting and event coordination
Successful work experience with broad responsibilities in a large, complex organization
Experience in an academic research setting with knowledge of grant terminology, publication processes, etc
Have experience in Faculty Hires/Promotions and in hiring Post Docs
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
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2025 (662)
2024 (594)
2023 (787)
2022 (473)
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2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
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