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NEOGOV · 5 hours ago

Probation Case Assistant (Temporary Part-Time)

Yuma, AZ

Full-time, Part-time

Onsite

Mid Level

$18.73/hr - $23.42/hr

3+ years exp

NEOGOV is seeking applications for the position of Probation Case Assistant within Yuma County's Adult Probation department. The role involves managing files and movements of probationers, preparing legal paperwork, and coordinating with parole officers and other legal entities.

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Responsibilities

Performs a variety of high-level tasks in managing the files and movements of probationers on unsupervised probation or waiting to serve a term of probation

Coordinates, processes and compiles records, data and other legal materials used to start the probation process

Prepares legal paperwork for probationers, and files with the court; requests and reviews financial updates, requests immigration checks and criminal histories; communicates with defendants to get waivers for the repayment of monetary assessments can be filed with the court; prepares monthly statistics, files paperwork and makes case notes as appropriate; enters data and verifies information; tracks incoming and outgoing cases; regularly reviews restitution cases and ensures payments are being made; reviews and researches criminal history information to determine if new offenses have been committed or have outstanding warrants; notifies relevant parties when defendants commit new crimes, violate conditions or return to the county illegally; communicates with law enforcement agencies, court personnel, probation and/or parole officers to obtain necessary reports and documents necessary to determine whether petitions to revoke need to be filed; coordinates with parole officers to ensure defendants timely release from custody and report to the probation office; assigns cases to field officers when defendants are released from prison; coordinates with supervisors to assign probationers moving from unsupervised probation to supervised probation to field officers; informs probationers or those newly released from prison who their field officer will be; assists with receptionist duties as needed; assists with other office duties such as answering the telephone, taking payments, reconciling financial information; performs related duties as required or assigned; abides by the Code of Conduct for Judicial Employees

Qualification

Legal process coordinationProbationParole processesFile managementData entryBasic bookkeepingOperating office equipmentEffective communicationInterpersonal skills

Required

High school diploma or GED

Three (3) years of progressively responsible experience involving extensive contact with offenders, complex legal process coordination, and/or closely related responsibilities

Ability to pass criminal background checks

Valid Arizona State Driver's License may be required

Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required

May be required to obtain Terminal Operator Certification for access to Arizona Criminal Justice Information System (ACJIS)

Knowledge of applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures, Federal rules and requirements

Knowledge of Superior Court Policies and Procedures

Knowledge of basic principles and practices of file management, bookkeeping, accounting, case management, and record keeping

Knowledge of probation and parole processes, legal terminology and court processes and procedures

Knowledge of modern office practices, procedures and equipment

Skills in interacting with people of different social, economic, and ethnic backgrounds

Skills in working under pressure in a dynamic work environment with changing demands and priorities

Skills in establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, and the public

Skills in communicating effectively and producing and finalizing reports for public dissemination and/or court system use

Skills in operating a personal computer utilizing a variety of software

Skills in operating common office equipment

Skills in making accurate arithmetical calculations

Ability to follow written and oral instructions

Ability to communicate effectively both orally and in writing