University of Michigan · 13 hours ago
Admin Asst Senior/Intermediate Healthcare
Ann Arbor, MI
Part-time
Onsite
Mid, Senior Level
2+ years expThe University of Michigan is seeking a qualified candidate to provide high-level administrative support to multiple OBGYN faculty leaders engaged in a global health project. The role involves managing complex administrative tasks, coordinating meetings, and ensuring effective communication across time zones for international projects.
E-LearningEducationHigher EducationUniversities
Responsibilities
Work with division, department and Medical School to ensure departmental and school deadlines are met
Write memos and letters on behalf of the faculty
Manage, submit and track expenses and reimbursements
Maintain confidential documents; file, copy, scan, and mail documents and materials as needed
Transcribe dictated letters, manuscripts, grants and other deliverables
Order necessary office supplies and equipment and draft routine correspondence
Maintain curriculum vitae for faculty, including bio sketches
Set agendas, secure room reservations and catering for faculty events/meetings
Organize, plan and conduct various events as requested
Help create and maintain orientation materials for new faculty
Maintain calendars in Microsoft Outlook and facilitate timely schedule
Coordinate arrangements for on- and off-site meetings, trainings and conference calls
Plan annual retreats and other special events hosted by faculty leaders
Prepare agendas, take detailed meeting minutes and distribute materials for various meetings
Make travel arrangements and itineraries for faculty, visiting speakers and faculty recruits
Ensure that documentation is up to date for international travel i.e. Visas, letters of invitation, etc
Arrange transportation, hotel accommodations, and conference registration
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
At least 4 years of progressively responsible professional experience
Previous experience providing administrative support, preferably in a healthcare setting
Excellent attendance and punctuality
Must be able to work independently as well as part of an integrated team
Proven ability to effectively prioritize, multitask, and adapt as priorities shift
Excellent organizational skills and attention to detail, deadlines, and policy compliance
Must be proficient in Microsoft Office applications
At least 2 years of progressively responsible professional experience
Excellent attendance and punctuality
Must be able to work independently as well as part of an integrated team
Proven ability to effectively prioritize, multitask, and adapt as priorities shift
Excellent organizational skills and attention to detail, deadlines, and policy compliance
Must be proficient in Microsoft Office applications
Preferred
Previous experience working in an academic medical institution or similar setting
Previous experience providing administrative support to leaders and/or faculty
Familiarity with LEAN processes and principles
Knowledge of Michigan Medicine's policies and procedures is a plus
Proven ability to build professional relationships with faculty is desired
Benefits
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
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