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City of Phoenix · 2 days ago

Administrative Assistant II - Public Transit Department

Phoenix, AZ

Full-time

Onsite

Mid Level

$63K/yr - $108K/yr

3+ years exp

The City of Phoenix is the 5th largest city in the country, and they are seeking an administrative professional to fill the Administrative Assistant II position in the Public Transit Department. This role involves performing advanced professional-level administrative duties to support the Management Services Division, which includes budgeting, customer service, and financial management for the city's transit program.

Government

Responsibilities

Distribute monthly reports to various Public Transit divisions and sections

Provide backup support for various sections of the Management Services Division

Assist the Fiscal Section with administrative duties, such as administrative financial report preparation

Prepare new employee EEO reports and submit to the Transit Federal Compliance section of the Director's Office

Coordinate preparation of the weekly report for the division and submit to Deputy Director

Prepare records/documents for retention and/or destruction in accordance with the City's record retention policy

Support the Deputy Director in the preparation of the monthly Citizens Transportation Commission reporting of the Transportation 2050 (T2050) financial report

Process travel requests for the Management Services Division in accordance with established policies and procedures

Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly with peers, customers, partners, and stakeholders

Perform other duties as assigned

Qualification

Transit system knowledgeAdvanced computer skillsPublic administration experienceSAPSRM experienceConcur travel system experienceResearch methods familiarityMulti-tasking abilityDeadline managementInitiative for improvementCustomer service experienceVerbal communication skillsWritten communication skillsTeam collaborationOrganizational skills

Required

Bachelor's degree in public or business administration or a related field

Three years of professional experience in public administration or governmental research or finance

Other combinations of education and experience that meet the minimum requirements may be substituted

All finalists for positions are subject to a criminal background check applicable to the department or position

Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage

Preferred

Experience with hosting virtual meetings

Experience working with SAP and SRM

Experience updating policies and procedures

Experience with the Concur travel system

Experience with managing administrative projects

Experience with using Microsoft Excel and PowerPoint

Experience with prioritizing and organizing responsibilities

Experience providing administrative support in a professional environment

Experience with creating, managing, and monitoring/tracking systems

Experience with analyzing, processing, and maintaining documentation

Experience providing customer service to internal and external customers

Experience working for a large governmental or similar agency providing high-level administrative or management support

Benefits

Traditional pension with employer and employee contributions, click here for more details: Pension Information

401(a) and 457 plans with employer contributions

Choice of generous medical HMO, PPO, or HSA/HDHP plans

Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan

Wellness incentive of up to $720 annually

Dental, vision, and life insurance options

Employer paid long-term disability

Free Bus/light rail pass

Tuition reimbursement program up to $6,500 per year

Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days

Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period

Federal Student Loan Forgiveness offered through Savi