University of Washington · 1 day ago
AST Payment & Procurement Specialist-4
Seattle Campus
Full-time
Hybrid
Entry, Mid Level
$55K/yr - $74K/yr
2+ years expThe University of Washington is a leading institution dedicated to academic excellence and community service. They are seeking a Shared Services Specialist to assist the CAS Administrative Support Team with payment and procurement processes, ensuring compliance with regulations and improving workflows within the department.
EducationHigher EducationUniversities
Responsibilities
Review and submit travel and expense reimbursements, honorarium payments, invoice payments, and purchase requisitions into Workday Finance
Ensure compliance with Federal and State laws and regulations, and University policies and procedures
Ascertain the appropriate workflow by exercising independent judgment
Accurately input transactions for all payments and purchases into Workday
Exercising independent judgment, resolve problems for payments and purchases, including spend categories, missing payments, price increases and discounts, delivery and invoice errors, status checks on orders for non-delivery, partial delivery, and return of goods
Reconcile ProCard purchases using Workday’s ProCard reconciliation module
Utilize UWConnect ticketing system to include all communication and documentation for each requested transaction
Assist manager in Accounts Receivable, including
Create invoices and other AR tasks in Workday
Develop and document College-specific AR best practices
Develop and document workflows that integrate departmental business needs, College best practices, and Central Office policies/procedures
Work collaboratively across all AST groups, to correct any entries or make adjustments as needed
Actively participate in all appropriate policy, business process, and customer service training, including Workday training sessions, in order to maintain and expand current expertise
Actively participate in daily staff huddles, weekly and monthly workshops, and outreach meetings (as requested)
Collaborate with fellow team members to evaluate current AST processes and policies, develop process improvement ideas and institute changes that continually reinforce our mission and values
Maintain positive and productive working relationships with unit administrative staff
Communicate clearly and collegially with all AST constituents, including customers, central offices, vendors, and colleagues
Maintain high compliance standards while also meeting turn-around goals
Additional project duties as needed
Qualification
Required
Bachelor's Degree and two years of work experience in fiscal, accounting, or payroll experience
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration
Preferred
Strong skills in Microsoft Office applications
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$205.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2025-04-21Grant· $0.01M
2024-09-13Grant
2024-08-13Grant· $21.1M
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
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