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City of Minneapolis · 1 week ago

Office Support Specialist II

Minneapolis, MN

Full-time

Onsite

Entry, Mid Level

$27.53/hr - $33.47/hr

2+ years exp

City of Minneapolis is the largest city in the state, seeking an Office Support Specialist II to provide clerical and administrative support. The role involves transcribing documents, managing schedules, and overseeing operational activities to assist professional staff in achieving departmental goals.

CommunitiesGovernmentNon Profit

No H1B

Responsibilities

Transcribe and type letters, memos, reports, minutes, schedules, specifications, policy statements, ordinances, contracts, requisitions, etc

Evaluate and monitor the operational activities of an assigned program including interpretation and application of policies and procedures

Provide information to the public on policies, programs and procedures in accordance with guidelines

Maintain calendars and coordinate, arrange and schedule meetings, including preparing the agenda, taking and preparing meeting minutes for distribution, making travel arrangements and reservations, etc

Develop, maintain and revise files, including database and/or hardcopy files

Perform detailed research, collect and compile data for administrative and annual reports, agreements, contracts, other documents and a variety of informational materials

Refer to and apply rules, regulations and policies to answer inquiries and resolve problems

Oversee or participate in a variety of administrative tasks, i.e., budget preparation, monitor expenditures, order supplies, process requisitions, process payroll, accounts payable, take payments, etc

Recommend, coordinate and implement procedures to facilitate work processes

May function as a liaison between professional staff and the general public or other agencies

Maintain and supervise the maintenance of a variety of records and files

May function as a lead worker over clerical support staff

Qualification

Microsoft Office SuiteSmartsheetOffice procedures knowledgeData compilationKeyboarding skillsEffective working relationshipsEnglish proficiencyInterpersonal skills