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Texas Department Of Criminal Justice · 7 hours ago

Administrative Assistant I - Support Operations - Rehabilitation and Reentry Division (045272)

United States-Texas-AUSTIN

Full-time

Onsite

New Grad, Entry Level

The Texas Department Of Criminal Justice is seeking an Administrative Assistant I for their Rehabilitation and Reentry Division. The role involves entry-level administrative support, including maintaining filing systems, preparing reports, and assisting with data entry and correspondence.

Government Administration

Responsibilities

Assists in preparing, editing, and distributing correspondence, reports, studies, forms, files, and other documents; and maintains files and records

Performs data entry, retrieval, and data searches; and assists in compiling statistical data and preparing various charts, graphs, and written summaries

Assists in the development of administrative support policies and procedures; and assists in responding to inquiries regarding rules, regulations, policies, and procedures

Provides assistance answering and routing telephone calls, taking messages, and greeting and directing visitors to the appropriate staff

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteData entryCustomer serviceClerical supportRecord keepingTyping skillsCommunication skillsOrganizational knowledge

Required

Graduation from an accredited senior high school or equivalent or GED

Knowledge of office practices and procedures

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill to prepare and maintain accurate records, files, and reports

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Preferred

Customer service, clerical, administrative support, technical program support, or criminal justice experience preferred

Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred

Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs

Skill to type 45 words per minute (with no more than 10 errors) preferred