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Boston University · 2 weeks ago

ASSISTANT DIRECTOR, GRADUATE PROGRAM FOR NEUROSCIENCE

Boston, MA

Full-time

Onsite

Mid Level

$72K/yr - $80K/yr

3+ years exp

Boston University is seeking a full-time Assistant Director for its Graduate Program in Neuroscience, which is a collaborative initiative involving multiple departments. The role involves overseeing daily administrative operations, financial management, student support, and compliance, while also engaging with faculty and external stakeholders to enhance the program's identity and success.

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Responsibilities

Manage the daily operations of GPN in alignment with program goals, University policies, procedures of the BU registrar, and Director leadership

Supervise and mentor the Administrative Coordinator

Organize and participate in meetings of the Executive Committee and other governing committees within GPN

Budget oversight, financial planning, and monitoring of expenditures. Generation of reports for internal and external review

Prepare financial projections and assist with resource allocation

Interface with GPN T32 financial manager

Monitor student registration across graduate schools and campuses to ensure compliance with GPN degree requirements

Serve as a student advisor (annually starting in year 2) to review milestones and GPN course requirements. Each semester starting in year 4 of the program

Manage and troubleshoot student stipend payments and ensure timely, accurate processing across all the department units

Maintain reporting tools for monitoring student progress and generating data summaries from admission through post-graduation that can be used in training grant applications

Provide administrative oversight for the student organizations NGSO and CNSO and for their participation in all internal and external advisory committee meetings and activities

Provide administrative oversight for the weekly GPN student seminar

Coordinate the administrative components of training grant applications, including preparation of budget documents, tables, student outcome data, and submission logistics

Direct interaction with faculty for grant materials

Compile and organize data for progress reports and institutional reporting; support the Director in integrating program outcomes into these reports

Lead the planning and execution of major GPN events, including the annual neuroscience retreat, scientific workshops, outreach initiatives, alumni gatherings, and receptions

Plan travel for students and Director, as well as Assistant Director to go to National meetings

Coordinate logistics and administrative support for GPNs presence at national meetings (e.g., the Society for Neuroscience annual meeting) and assist with graduate student recruitment activities

Travel with the Director to these meetings and interact directly with interested applicants

Actively manage student and faculty engagement through regular online surveys and representation at Town Hall meetings

Qualification

Program managementBudgetingEvent coordinationAdministrative experienceGraduate education experienceCross-cultural communicationMultitaskingWillingness to travelInterpersonal skillsAdaptability

Required

Bachelor's degree required

3-5 years of administrative experience in higher education, research, or a related field

Will consider an equivalent combination of relevant education and experience

Demonstrated experience in program management, budgeting, and event coordination

Strong interpersonal and cross-cultural communication skills

Ability to multitask, work under pressure, and adapt to evolving program needs

Willingness to travel several times per year for national recruitment and program events

Preferred

Experience with graduate education and NIH training grants strongly preferred

Company

Boston University

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Boston University is one of the leading private research and teaching institutions in the world today, with three primary campuses in the heart of Boston and programs around the world.

Founded in 2008

Boston, Massachusetts, USA

5001-10000 employees