Lenahan Chiropractic LLC · 3 months ago
Personal Assistant - Project Manager
South Amboy, NJ
Full-time
Onsite
Mid Level
$60K/yr - $60K/yr
3+ years expLenahan Chiropractic LLC is seeking a highly organized and proactive Personal Assistant & Project Manager to support the Clinic Director of a busy chiropractic practice. This role involves managing daily operations, overseeing staff, and ensuring efficient clinic functioning, particularly in the absence of the Clinic Director.
Health CareTherapeuticsWellness
Responsibilities
Act as the primary point of contact for the Clinic Director, handling priorities, schedules, and follow-up tasks
Translate directives from the Clinic Director into actionable assignments for staff
Provide regular updates and reports on progress, deadlines, and outcomes
Anticipate the Clinic Director's needs and proactively resolve issues before escalation
Develop and manage project boards in Milanote or Trello to track clinic operations, marketing campaigns, and administrative projects
Assign tasks to staff members (chiropractors, acupuncturist, outreach assistant, lead CA, biller, office manager) and monitor progress
Ensure deadlines are met and follow up on incomplete or pending tasks
Create timelines, workflows, and accountability systems to support efficiency
Oversee daily operations to ensure smooth clinic flow and patient satisfaction
Monitor, compile, and report on key practice statistics (patient visits, new patient numbers, financial KPIs, outreach metrics, etc.)
Ensure accurate and timely reporting from all staff positions
Step in as the operational lead when the Clinic Director is unavailable
Facilitate clear communication between the Clinic Director and staff
Hold staff accountable for responsibilities while fostering a positive work environment
Identify workflow bottlenecks and implement solutions
Support the Office Manager in daily execution while providing higher-level oversight
Qualification
Required
Full-time, in-office in South Amboy, NJ (no remote)
Bachelor's degree in Business Administration, Healthcare Management, or related field preferred
3+ years of experience in project management, operations, or executive support (healthcare setting a plus)
Proficiency in Milanote and/or Trello with demonstrated project management experience
Strong leadership and organizational skills with ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office and data tracking/reporting tools
Ability to maintain discretion, professionalism, and confidentiality
Benefits
Paid time off (PTO)
Complimentary chiropractic care
Professional development opportunities
Company
Lenahan Chiropractic LLC
South Amboy Chiropractor | Dr. Tim Lenahan.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase