Microsoft · 3 weeks ago
Executive Business Administrator - MAI Superintelligence Team
United States, California, Mountain View
Full-time
Onsite
Mid, Senior Level
$77K/yr - $152K/yr
3+ years expMicrosoft is hiring an Executive Business Administrator to provide high-impact, strategic administrative support to VPs. This role involves managing complex calendars, coordinating budget processes, and leading events and travel to enable leaders and teams to focus on critical work.
Agentic AIApplication Performance ManagementArtificial Intelligence (AI)Business DevelopmentDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
Strategic calendar and meeting management — Proactively manage complex, evolving calendars across multiple time zones for one primary leader and up to two additional leaders; prepare agendas, briefing materials, and meeting logistics to maximize decision‑making time
Meeting follow‑through and action tracking — Circulate agendas, capture notes, collate and track actions and deliverables, and ensure timely follow‑up across stakeholders
Operational excellence and continuous improvement — Own day‑to‑day operational tasks and processes, identify gaps, propose scalable solutions, and leverage productivity and AI tools to increase efficiency
Headcount and onboarding support — Partner with Talent Acquisition and hiring managers on recruitment, intern/university programs, onboarding, and offboarding; manage equipment provisioning, security groups, and new‑hire setup
Budget and expense management — Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking while ensuring policy compliance
Event and travel coordination — Plan and execute internal and external events including off‑sites and seminars; arrange complex domestic and international travel, visas, and detailed itineraries; may travel with executives and remain on‑call as needed
Space planning and facilities liaison — Lead desk assignments, restacks, and build‑outs; use utilization data to plan future space needs and negotiate solutions with facilities partners
Cross‑functional communication and stakeholder management — Draft team communications, build strong relationships across the organization, and represent leaders with discretion and executive maturity
Community and mentorship — Share best practices, mentor other administrative professionals, and contribute to the growth of the Business Support discipline
Qualification
Required
Bachelor's Degree in relevant field (e.g., Liberal Arts, Business Administration, Management, Computer Science) AND 3+ years experience in financial management, business planning, operations management, strategy, project management, human resources, or business-related roles OR equivalent experience
Preferred
Master's Degree in relevant field (e.g., Liberal Arts, Business Administration, Management, Computer Science) AND 3+ years experience in financial management, business planning, operations management, strategy, project management, human resources, or business-related roles OR Bachelor's Degree in relevant field (e.g., Liberal Arts, Business Administration, Management, Computer Science) AND 5+ years experience in financial management, business planning, operations management, strategy, project management, human resources, or business-related roles OR equivalent experience
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
2026-01-14
2026-01-14
Company data provided by crunchbase