NEOGOV · 2 days ago
Fleet Administrative Specialist (Administrative Specialist II - CPPW)
Portland, OR
Full-time
Onsite
New Grad, Entry Level
$37.14/hr - $52.99/hrNEOGOV is seeking a Fleet Administrative Specialist to support the Portland Police Bureau's fleet program. The role involves managing administrative tasks related to vehicle maintenance, tracking vehicle damage, and coordinating with various departments to ensure efficient fleet operations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Maintain the Fleet mailbox, ensuring all requests/questions are answered in a timely manner
Track all vehicle damage and wrecks
Coordinate with PBOT to maintain parking access to secured floors
Ensure accuracy to parking patrol lists
Provide weekly preventative maintenance reports to the Bureau
Coordinate scheduling of Bureau vehicles for maintenance
Attend all fleet meetings and provide meeting notes
Produce asset certificates for all vehicles
Work with City Fleet to provide the PPB Fleet Manager with vehicle usage reports, low mileage reports, billing reports, etc
Updates City Fleet and the Bureau’s fleet databases with billing changes
Process all invoices via SAP
Track and maintain the Bureau’s bicycle program
Qualification
Required
Experience with advanced office tasks such as typing, scheduling, proof-reading, note-taking, filing, logistics support including proficiency with computers and office equipment
Ability to learn and apply City policies, procedures, and rules, particularly those related to the Portland Police Bureau, City Fleet acquisitions, and accounting
Experience using technology and office software, including Outlook, Word, Access, and Excel, for complex document production and data management
Experience communicating and interacting with internal and external customers in a professional and courteous manner, both verbally and in writing
Ability to be flexible and handle shifting and competing work demands
Ability to successfully pass an in-depth background investigation
A valid state driver's license with an acceptable driving record at the time of hire
Benefits
Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
Founded in 1999
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase