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Harvard Law School · 4 hours ago

Faculty Assistant

Cambridge, MA

Full-time

Hybrid

Mid Level

3+ years exp

Harvard Law School is a prominent institution dedicated to legal education and scholarship. They are seeking a Faculty Assistant to provide high-quality administrative support to faculty members, assisting with course management, travel arrangements, and general office duties.

EducationLegal

No H1B

Responsibilities

Support faculty teaching by scheduling courses, and posting course materials, announcements, and student assignments/office hours via Canvas, the course management platform

Arrange course packets and obtain copyright for course materials, and arrange AV, catering, and other set-up needs

May support online learning with remote learning tools such as Zoom and video editing software

Respond to internal and external requests for information and manage faculty calendars

Make complex domestic and international travel arrangements and itineraries for faculty and visitors to the Law School

Use Concur and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements

Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel

Perform general office duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events

Proofread and edit documents, including student recommendation letters; conduct ad hoc internet and library research

Provide support for faculty for hiring student workers

Provide financial processing support for programmatic transactions

Qualification

Administrative support experienceCanvas platformConcur financial platformZoomVideo editing softwarePrioritizationCreative problem-solvingConfidentialityCollaborationAdaptability

Required

3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience

Curiosity and creative problem-solving skills

The ability to work independently and ask good questions

Ability to prioritize work, especially given competing priorities

Ability to quickly pivot and adapt

An understanding of the importance of maintaining confidentiality

Willingness to learn new systems and processes

A collaborative spirit in working with peers to resolve issues

Ability to bring their authentic selves to work and contribute to a diverse and positive work culture