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Pep Boys · 4 hours ago

Contract Management System Admin

Bala-Cynwyd, PA

Full-time, Contract

Hybrid

Senior Level

5+ years exp

Pep Boys is a company seeking a Contract Management System Administrator to manage the progression of contracts through their Law and Compliance Department. The role involves collaborating with various departments, administering contracts, and providing support for the contract management system.

AutomotiveRetailService Industry

Responsibilities

Administers the company’s contracts through its lifecycle processes and ensure compliance with internal policies and procedures

Assists company personnel with all aspects of the contracts process

Provides status updates on contracts as needed and handles the contract signing process

Collects and archives contracts and required internal approvals in accordance with company policies and procedures

Acts as a subject matter expert and resource on the company’s contracts management system, providing training and expert support to all users

Administers and maintains the contract management system, updates user profiles, workflows and templates

Serves as a back-up to the company’s Corporate Paralegals

Reviews and distributes notifications received from the company' s statutory agent

Attends and coordinates weekly meetings with in-house and external counsel and various company departments

Maintains meeting trackers

Drafts and edits various contracts under the supervision of the company’s legal counsel, such as, termination letters and NDAs

Reviews NDAs and works with company's legal counsel to address redlines

Maintains the company's form agreements files

Prepares and distributes reports on contracts department performance metrics

Prepares a weekly report showing all open contract items and how many contracts the legal team has moved forward

Assists with, or manages special projects related to the company's contracts function

Performs other duties as assigned from time to time

Qualification

Contracts administrationContract management systemParalegal experienceContracts draftingCommunication skillsTime managementAttention to detailTeamwork

Required

A minimum of 5 years' experience in contracts administration

Bachelor's degree required

The ideal candidate will have a strong, practical background in, and understanding of, contracts and the contracts administration process, gained in either a law firm or in-house environment

Ability to assess contract requirements, special provisions and general terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedures

Strong written and verbal communication and interpersonal skills

Sound judgment and decision-making skills

Excellent time management skills and the ability to prioritize work

Strong attention to detail and organizational skills with the ability to multi-task and meet deadlines

Ability to adapt to changing priorities and demands as well as work under pressure

Effectively handle sensitive and confidential information

Work effectively as part of a team

Desire to learn and undertake additional, progressive levels of responsibility

Strong working knowledge of a wide variety of agreements, including nondisclosure agreements, master services agreements, statements of work, merchandising vendor agreements, government contracts and other agreements is required