UBE C1 Chemicals America · 3 weeks ago
Document Control Specialist
Waggaman, LA
Full-time
Onsite
Senior Level
5+ years expUBE C1 Chemicals America is focused on managing controlled documents to ensure compliance with various regulatory and operational requirements. The Document Control Specialist will be responsible for maintaining and distributing these documents, supporting compliance audits, and assisting with training and engineering documentation.
Chemicals
Hiring Manager
Theresa Stubbs
Responsibilities
Build a document control system, starting with the construction phase of the plant building process, then transition to site support
Maintain and manage all controlled documents, including SOPs, policies, forms, drawings, manuals, and quality records
Ensure proper document numbering, revision control, approval workflows, and distribution
Maintain both electronic and physical archives, including retention, indexing, and document retrieval
Ensure obsolete or superseded documents are removed from circulation
Support compliance with OSHA, EPA, ISO, PSM, and RMP requirements by maintaining accurate documentation and records
Prepare audit materials, assist during regulatory inspections, and maintain compliance-related logs
Ensure required documentation is available and up to date for internal and external audits
Maintain documentation for MOCs, PSSRs, PHAs, incident investigations, and audits
Track MOC closeout deadlines and ensure the collection of required supporting files
Organize and support PSM program reviews and compliance verifications
Maintain training matrices and update employee training records
Notify supervisors of upcoming training expirations or required certifications
Support training events, including attendance records, sign-in sheets, and documentation packages
Manage as-built drawings, equipment data sheets, vendor manuals, and engineering project record books
Support engineering teams with transmittals, RFIs, contractor documentation, and revision control
Ensure accurate storage and easy retrieval of technical documents
Maintain quality-related documents such as SOPs, test methods, batch records, and specifications
Assist with internal and external quality audits and CAPA documentation
Coordinate updates to quality system documents
Support operations, maintenance, engineering, and EHS with templates, logs, and controlled forms
Manage shared folders or document management systems (e.g., SAP, SharePoint, and others)
Assist with meeting coordination—agenda preparation, action item tracking, and meeting minutes
Qualification
Required
High school diploma required; associate or bachelor's degree preferred
5-10 years of document control experience in a chemical, manufacturing, or industrial environment
Strong organizational skills, attention to detail, and ability to manage multiple priorities
Proficiency in Microsoft Office and document management systems (DMS)
Strong communication skills and ability to work across departments
Preferred
Knowledge of PSM, ISO standards, or quality systems preferred
Company
UBE C1 Chemicals America
UCCA: UBE C1 Chemical America is a 100% subsidiary of UBE Corporation in Japan, specializes in the production of DMC (Dimethyl Carbonate) and EMC (Ethyl Methyl Carbonate), which are widely used as battery electrolytes and solvents in various industries including energy storage, electronics, coatings, and pharmaceuticals.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase