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Greenberg Traurig, LLP · 2 weeks ago

Talent Services (Human Resources) Coordinator

Los Angeles, CA

Full-time

Hybrid

Mid Level

$38.56/hr - $42.45/hr

3+ years exp

Greenberg Traurig (GT) is a global law firm with an exciting employment opportunity for a Talent Services Coordinator in their Los Angeles office. The role involves providing administrative support to the Talent Services department, assisting with recruitment, onboarding, employee benefits administration, and coordination of firm events.

AdviceConsultingLegal

Responsibilities

Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers

Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications

Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire

Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation

Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment

Answers basic questions on HR policies, procedures, and programs

Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-verify

Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising

Assists with aspects of the annual performance review process for Associates and Professional Staff, including sending out reminders and flagging comments for Talent Services Manager review

Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed

Assists with departing attorney processes

Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided

Coordinates office attorney CLE training programs and processes attorney bar association memberships

Performs additional duties as required, including but not limited to, assisting with other GT offices

Qualification

Human Resources experienceHR software knowledgeCommunication skillsClient service orientationOrganizational skillsProblem-solving abilitiesProactive approachBasic HR principlesWindows software proficiencyMicrosoft Office SuiteLearning new softwareEvent planningTeam collaborationAttention to detailConfidentialityTime managementAdaptabilityPresentation skills

Required

Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation

Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

High attention to detail, outstanding organizational skills, and the ability to manage time effectively

Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented

Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks

Recognize confidential, sensitive, and proprietary information and maintain confidentiality

Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others

Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field preferred

Three to five years of experience in a Human Resources support role

Possess a basic understanding of HR principles and practices, as well as employment law compliance

Knowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as Workday Recruiting or other applicant tracking system

Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook

Exceptional computer skills with the ability to learn new software applications quickly