ApTask · 4 months ago
Program Analyst - Business Administration
United States
Full-time
Remote
Senior Level
$50/hr - $60/hr
5+ years expApTask is a leading global provider of workforce solutions and talent acquisition services. They are seeking a Program Analyst to manage financial operations, workforce and timekeeping, procurement, compliance, and general administration tasks to ensure smooth program execution.
Human ResourcesInformation TechnologySmall and Medium BusinessesStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Release and track customer invoices; manage accounts receivable follow‐up; coordinate billing requests with Accounting; validate vendor invoices against purchase orders; assist with month‐end activities and project accrual reconciliations
Manage monthly headcount allocations; validate project timecards and reconcile time‐to‐invoice exceptions; support Worktime Pro onboarding and administration
Process purchasing requests (including Amazon/FedEx and non‐program POs), maintain asset tracking, and monitor PO status to closure
Perform quarterly access audits; maintain program documentation and process guides; partner with Tax on registrations and routine inquiries; support customer correspondence review and compliance submissions
Maintain accounting/project setup (codes, resources); maintain shared repositories; prepare and submit scheduled program metrics and reports as assigned
Coordinate meetings, conferences, and tradeshows logistics; assist Business Development activities; provide onboarding information to new hires (policies, Client, and system‐access prerequisites)
Track monthly travel rosters; support ad hoc requests from Vexcel leadership; perform additional administrative tasks to keep programs running smoothly
Qualification
Required
5+ years of hands‐on business administration, operations, and program coordination experience in a fast‐paced environment
Proven mastery of detail: Track, reconcile, and close tasks with near‐zero tolerance for errors across invoices, POs, timecards, and access/asset records
Demonstrated experience partnering with Finance/Accounting, Tax, Procurement, and Program Management to resolve issues end‐to‐end and providing direction as needed
Expert-level proficiency in Microsoft Excel; advanced skills in Outlook, SharePoint, and ability to quickly learn internal finance/timekeeping systems
Able to communicate effectively with stakeholders at all levels
Clear, concise written and verbal communication; capable of producing process documentation and SOPs
US citizenship required
Preferred
Background in accounts receivable management, customer billing, and collections follow‐up
Experience with Dynamics 365 Business Central
Prior ownership of headcount allocations, project code/resource setup, and month‐end close support
Familiarity with access certifications, asset lifecycle tracking, and audit‐ready documentation
Experience coordinating conferences/tradeshows and executive-level meetings
Exposure to business development support activities (e.g., materials preparation, logistics)
Company
ApTask
ApTask is a staffing and recruiting company offering staffing, project, and workforce solutions.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Taj Haslani
Founder
Recent News
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