University of Utah Health Research · 14 hours ago
Coordinator, Office Support
Salt Lake City, UT
Full-time
Onsite
New Grad, Entry Level
$15.19/hr - $28.08/hrUniversity of Utah Health Research is seeking a Coordinator for Office Support to assist with the overall administration of assigned department programs. The role involves coordinating support staff activities, overseeing departmental resources, and assisting with financial planning and policy implementation.
Higher Education
Responsibilities
Advises chairperson, director or dean on appointments, policies, procedures, deadlines for promotion, retention and tenure issues. Handles confidential material related to faculty searches. Coordinates activities of the same with their research office, laboratory, teaching, and administrative obligations
Responsible for department personnel administration and related budget matters, personnel planning and forecasting, and hiring and firing of clerical/secretarial staff. Supervises clerical/secretarial staff with delegation of assignments and workloads, solving problems arising between staff and faculty
Records, monitors, and verifies required data and information into information systems
Oversees operations of a central office in terms of directing assignments of department staff. Handles confidential information such as files, records, and correspondence (composing of letters and memos). Coordinates meetings and appointments for key department personnel and faculty
Acts as a liaison between the department and other offices and agencies both on and off campus
Prepares special reports when needed by either department or university administration
Assists with yearly budget preparation and recommends increases for staff members
Reviews and edits research grant proposals by faculty to improve organization, grammar, clarity, etc. Coordinates assembly of materials prior to submissions
Acts as a resource for faculty and staff regarding matters related to and concerning University Policy and Procedures
Qualification
Required
Bachelor's degree or equivalency (2 years related work experience may be substituted for 1 year of education) in a related area
Strong commitment to providing excellent customer service
Effective communication skills
Strong coordination and organizational skills required to prioritize conflicting deadlines
Ability to work independently
Ability to analyze and make decisions to provide support to internal and external customers
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description
Benefits
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).
Company
University of Utah Health Research
At University of Utah Health, our world-class researchers work together to tackle some of the toughest problems in health and medicine.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase