Alura Workforce Solutions · 1 week ago
Administrative Aide III 25-00524
Pomona, CA
Full-time, Contract
Hybrid
Entry, Mid Level
$16/hr - $22.19/hr
2+ years expAlura Workforce Solutions is a company providing workforce solutions, and they are seeking an Administrative Aide III to provide advanced administrative and clerical support within the Accounting and Provider Services department. The role involves coordinating documentation, managing department workflows, and assisting with data management within SharePoint and the Corporate Drawing Management systems.
AccountingRecruitingStaffing Agency
Responsibilities
Download and organize drawing package content from SharePoint
Generate and assign drawing package numbers
Perform quality control (QC) checks on PDFs and CAD files against database records in the CDM Dashboard
Enter drawing data (e.g., revisions, titles, metadata) into the CDM Dashboard
Upload and QC final PDFs in the CDM Library
Create print scheduling documentation, including order forms and delivery labels, and convert them to PDF
Review and ensure accuracy of drawing package folders prior to submission
Upload issued drawing packages to external SharePoint sites, copy links, and complete QC checks
Submit finalized drawing packages to the reprographics vendor for print production
Schedule meetings, order office supplies, and coordinate equipment setup for new hires as needed
Maintain confidentiality while handling sensitive information
Support special projects and provide direction to lower-level administrative staff as required
Qualification
Required
High School Diploma or equivalent required; relevant college coursework preferred
2–4 years of administrative or clerical experience, ideally in a professional or corporate environment
Proficiency in Microsoft Word, Excel, and Outlook
Typing speed of at least 50 WPM
Strong interpersonal and customer service skills
Ability to perform data entry and navigate digital document repositories such as SharePoint
Excellent organizational skills and attention to detail
Must pass a background check
Badge access required
Preferred
Experience working in a technical, engineering, or documentation management environment
Familiarity with CAD or PDF file management and QC processes
Experience supporting multi-department administrative operations or projects
Company
Alura Workforce Solutions
Alura Workforce Solutions provides payroll, staffing, recruitment, employment and workforce management services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Brian Burroughs
President, Managing Partner
Company data provided by crunchbase