Macon-Bibb County Consolidated Government · 1 week ago
Administrative Office Manager
Macon, GA
Full-time
Onsite
Senior Level
5+ years expMacon-Bibb County Consolidated Government is seeking an Administrative Office Manager. The role involves managing day-to-day front office activities, overseeing administrative support, and ensuring efficient operations within the department.
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Responsibilities
Manages the office area by ensuring administrative support is provided to the department
Supervises the maintenance, arrangement, layout and upkeep of the department’s office area
Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions
Supervises the other administrative staff in their support of the department’s operation
Responsible for facilities day-to-day operations
Participates in special department projects
Posts the department’s public meeting notice and records of such meetings
Maintains the department’s records and performs research on recreation business activities
Sends out meeting notices; attends the meetings, prepares minutes and maintains all documents and correspondence
Assists with preparation of the department’s payroll
Monitors the department’s budget. Track expenses, prepare requisitions, pay invoices, etc
Monitors and maintains daily reports including revenue from camping, admissions, boating, reservations, annual permits, and other revenue sources
Provides customer service to: public, incoming callers, county departments, news media, etc
Operates multiple telephone lines, radio frequencies and other applicable equipment to communicate information to the officers in the field
Prepares daily, weekly, and monthly revenue reports
Answers inquiries requiring interpretation of departmental policies, rules and regulations
Maintains records of complaints and departmental services
Establishes and maintains complex filing system
Prepares cost estimates of projected quantities and costs for items to be purchased
Performs data entry functions and assists in processing citizen fee for payments, if applicable
Responds to information requests about departmental programs and activities
Types a variety of materials including administrative and public reports for reproduction and distribution
Attends meetings, conferences and educational fairs to disseminate and gather information for the department
Compiles specifications and writes requisitions for materials and equipment used by the department
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
Trains and orient staff as needed
Performs other related work duties as assigned by the Director
Qualification
Required
Bachelor's Degree in Public Administration, Business Administration, or related field from an accredited college or university
Five (5) years of administrative support or experience working in an office environment
Three (3) years' experience in the administration or coordination of special projects and programs
Knowledge of office management roles and practices
Knowledge of and proficiency in Microsoft products and other relative computer literacies
Knowledge of mail processes such as postage machine and mail services
Knowledge of planning and organization in an office setting
Knowledge of proficiency in Campground Master Reservation System
Skill in effective oral and written communication
Ability to manage staff
Ability to negotiate effectively
Ability to effectively communicate with the public
Benefits
Medical / Dental / Vision plans
Prescription coverage
Discounted Fitness centers
Deferred Compensation Plan
Flexible Spending Account(s)
Employee Assistance Program
Annual/Sick Leave
Group Life Insurance
401-A Retirement Contribution Plan - •Matches up to 5%
Company
Macon-Bibb County Consolidated Government
Macon-Bibb County is Georgia’s fourth-largest city and a vital cultural, transportation, and logistics hub for the region.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chris Floore
Chief Communications Officer
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