Apply on Employer Site

County of Los Angeles · 8 hours ago

ADMINISTRATIVE MANAGER 13, ISD (E-PROCUREMENT SOURCE-TO-PAY TRANSFORMATION)

Los Angeles County, CA

Full-time

Onsite

Mid, Senior Level

3+ years exp

The County of Los Angeles is seeking a qualified candidate for the role of Administrative Manager 13 in the Internal Services Department. This position involves leading the e-Procurement Division and managing the transformation and implementation of a new enterprise e-procurement system for Los Angeles County, focusing on efficiency and effectiveness across multiple departments.

CommunitiesGovernmentNon Profit

Comp. & Benefits

No H1B

U.S. Citizen Only

Responsibilities

Leads the e-Procurement Division and manages the workload and assignments of staff which includes managers, functional analysts, information technology specialists, application developers and technicians, and Contractor personnel for the Source-To-Pay (S2P) transformation and implementation and ongoing implementation support

Leads the implementation for the Source-To-Pay (S2P) transformation and system for 40+ County departments. Emphasize adoption of the system and procedures and gaining efficiency improvement through task elimination, simplification, standardization, and digitization. Focus on customer engagement and the effectiveness for key activities including planning and leading change management, training, and both functional and technical help desk support

Serve as single threaded owner accountable for the Source-To-Pay transformation and implementation

Lead multiple work streams of procurement transformation (i.e., purchasing, contracts, payables, etc.) to ensure consistency across; vision and strategy; policy, legal, practices and process; technology; and organization

Responsible for identification of business requirements, functional design, process design (including scenario design, flow mapping), prototyping, testing, training, and defining support models and procedures

Focus on efficiency, equity, standardization, automation, and customer service; drives continuous enhancements to increase adoption, compliance, throughput, and improved cycle times and document all Procurement processes including process flows, contract templates, business process documentation, work instructions, end-user training

Design service delivery models and performance frameworks, ensuring responsiveness and working with stakeholders to align and meet on business requirements ensuring positive customer experiences through service excellence and quality service

Strengthen compliance and governance structure around various procurement related processes

Develop and implement operating plans, data reporting structure, and appropriate KPIs to measure functional effectiveness

Implement monitoring mechanisms to ensure equity, quality and cycle times are continuously met and exceed business requirements

Focus on customer engagement and the effectiveness of key activities including planning and leading change management, training, and both functional and technical help desk support

Manage ongoing operational functions related to procurement technology and programs, and ensure existing systems are maintained, up to date, monitored, secure and operating efficiently

Provide final review and approval for the Source-To-Pay system project contractor deliverables

Foster a collaborative and engaging work environment focused on continuous improvement, innovation, and a customer-centric approach

Advise County executive management concerning the current and future direction of technological developments related to Procurement

Qualification

Procurement OperationsSource-To-Pay ERPChange ManagementProcess ImprovementBudget ManagementCustomer EngagementData ReportingLeadership SkillsCollaboration

Required

Three years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions

A Bachelor's degree from an accredited college or university in Business Administration, Public Administration, or a closely related field -AND- two years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

In order to receive credit for the required degree, you must include a legible copy of the official transcripts and/or diploma at the time of filing or within seven (7) business days from the date of application filing

Preferred

At least five (5) years of experience in Procurement Operations, including broad-based experience in procure-to-pay processes, core procurement methodologies, and Enterprise Resource Planning (ERP) systems

Experience leading the strategy and implementation of a Source-To-Pay ERP system across a high matrix organization with annual spend over $250M