New Jersey Institute of Technology · 15 hours ago
Scheduling Coordinator
Newark, NJ
Full-time
Onsite
Entry Level
$63K/yr - $84K/yr
1+ years expNew Jersey Institute of Technology is seeking a Scheduling Coordinator who will report to the Associate Director for Scheduling. This role involves developing and maintaining the schedule of classes, managing university teaching facilities, and providing excellent customer service to students and administrative offices.
EducationHigher EducationUniversities
Responsibilities
Use Banner software and scheduling databases such as 25Live and Infosilem to develop and maintain the schedule of classes database, web, and publication; oversee/supervise data entry of preliminary schedule; identify and resolve problems; provide technical expertise as it relates to 25Live or Infosilem to staff of academic units; suggest/implement improvements for schedule database maintenance, and coordinate the development and appropriate coding of special scheduling information
Manage the use of all university teaching facilities including classrooms, laboratories, and other related facilities using scheduling and room software such as Infosilem and 25Live
Create/produce summer and winter schedules and coordinate related room usages
Coordinate final exam and common exam schedules
Provide ongoing training to staff in requirements/functions of schedule development; analyze training needs of staff entering the preliminary schedule
Ensure the workload manual and the course master file used in schedule development reflect any approved changes
Review, edit, and correct preliminary schedules, build reports and schedule drafts for accuracy and conflicts; assign or verify appropriate dates, codes, and numbers; and assign rooms to resolve conflicts
Help train department scheduling coordinators and others in the development and production of the academic schedule of classes for the University and provide training in the proper operation of the scheduling software system
Work with the Associate Director in preparing and coordinating the schedule timeline for completion and publication of the schedule of classes
Review the course schedule for accuracy before it is posted for the review of students and faculty
Under the supervision of the Associate Director, collaborate with the CSIS (CRM and Student Information Systems) team in the development of process mapping, participation in user testing, and analysis of problems encountered during testing phases
Working with the Associate Director, make recommendations for system functionality objectives and improvements as related to the scheduling functions; prepare and maintain documentation for scheduling processes
Help evaluate course needs based on student educational plans and identify gaps in course offerings in the schedule; evaluate available time/space for optimizing course offerings and areas where the schedule impacts student progress
Learn and cross-train as backup for enrollment compliance reporting for the National Student Clearinghouse and the National Student Loan Data System (NSLDS)
Perform related duties as assigned
Serve on internal and external committees as a representative of the Registrar’s Office
Provide support to the Registrar and other Professional/Administrative staff members, as needed, to complete tasks timely
Assist in maintaining official records and files related to the curriculum
Qualification
Required
Bachelor's Degree
A minimum of one year of experience in a Registrar's Office with a focus on scheduling or a comparable higher education environment
A minimum of two years' use of Microsoft Office Suite with demonstrated mastery and the ability to independently create detailed documents, presentations, statistical reports, and research materials
Available to work evening and weekend hours, including representing the Registrar's Office at on-campus events as assigned by the Registrar
At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position
Preferred
Experience in a centralized university scheduling process
Prior exposure to Banner, Colleague, or similar student database system
Strong analytical and communication skills, along with the ability to work in a dynamic environment that includes interactions with a diverse student population
Benefits
Comprehensive benefits NJIT offers for this position
Company
New Jersey Institute of Technology
New Jersey Institute of Technology is an educational institution that offers undergraduate and graduate degree programs.
1001-5000 employees
H1B Sponsorship
New Jersey Institute of Technology has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (51)
2024 (33)
2023 (30)
2022 (38)
2021 (19)
2020 (22)
Funding
Current Stage
Late StageTotal Funding
$9.99MKey Investors
National Science FoundationU.S. Department of EducationU.S. Environmental Protection Agency
2023-10-09Grant· $6M
2023-01-18Grant· $1.3M
2022-08-29Grant· $1.17M
Leadership Team
Joyoung Lee
Associate Professor
Recent News
2025-12-28
2025-11-27
2025-11-23
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