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City of Clarksville · 9 hours ago

Administrative Support Specialist

Clarksville, TN

Full-time

Onsite

Entry, Mid Level

2+ years exp

The City of Clarksville is seeking an Administrative Support Specialist to provide non-routine administrative support to a department. The role involves tasks such as composing correspondence, preparing meeting minutes, and maintaining files, while also potentially supervising lower-level staff.

GovernmentInformation ServicesService Industry

Responsibilities

Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials

Prepares meeting agendas and minutes; attends meetings and takes formal meeting minutes; distributes meeting minutes to appropriate individuals

Reviews and corrects a variety of data, confidential records, and information for the department

Organizes and maintains files, including creating and maintaining confidential department/employee files; files documents alphabetically, numerically, or by other prescribed methods

Maintains appropriate office supply levels within assigned area of responsibility and requisitions supplies as needed

Tracks a budget and monitors expenditures

May prioritize and assign work to lower-level staff; monitor the performance of lower-level staff; train staff on work methods and procedures; and participate in staff evaluations

Performs other related work as required

Qualification

MUNISEXECUTIMETimeAttendance SoftwareAccounting ExperienceBudget MonitoringCustomer ServiceRecordkeepingOffice ProceduresDocument PreparationCommunication Skills

Required

High school graduate or GED equivalent

Two (2) years of administrative support experience

An equivalent combination of education and experience sufficient to perform the job's essential duties

Knowledge of modern office procedures and equipment

Knowledge of recordkeeping principles

Knowledge of mathematical concepts

Knowledge of English language, grammar, and punctuation

Knowledge of report preparation techniques

Knowledge of filing systems

Knowledge of basic budgeting principles

Knowledge of customer service principles

Knowledge of computers and related software applications

Skill in maintaining records and files

Skill in preparing meeting agendas and minutes

Skill in preparing specialized documents

Skill in preparing reports

Skill in using proper English, grammar, punctuation, and spelling

Skill in monitoring a budget

Skill in using computers and related software applications

Skill in maintaining confidentiality

Skill in prioritizing and assigning work

Skill in communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body

Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips

Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling

Grasping: Applying pressure to an object with the fingers and palm

Handling: Picking, holding, or otherwise working, primarily with the whole hand

Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound

Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles

Mental Acuity: Making rational decisions through sound logic and deductive processes

Pulling: Using upper extremities to exert force to draw, haul or tug objects in a sustained motion

Pushing: Using upper extremities to press against something with steady force to thrust forward, downward, or outward

Reaching: Extending hand(s) and arm(s) in any direction

Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers

Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely

Standing: Particularly for sustained periods of time

Stooping: Bending body downward and forward by bending spine at the waist. It occurs to a considerable degree and requires full motion of the lower extremities and back muscles

Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly