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Michigan Medicine · 7 hours ago

Project Associate Manager

Ann Arbor, MI

Full-time

Hybrid

Mid Level

4+ years exp

Michigan Medicine is one of the largest health care complexes in the world, dedicated to improving health through education, patient care, and research. The Project Associate Manager will manage and track progress across multiple projects, ensuring effective coordination and communication among diverse teams while supporting a robust research portfolio.

EducationHealth CareMedical

Responsibilities

Manage and track progress across multiple concurrent projects, including laboratory operations, clinical research support, collaborative studies, and multi-institutional grant efforts. This role supports a robust research portfolio with annual funding of over $5 million

Coordinate activities across diverse, overlapping teams, ensuring clarity of roles, responsibilities, and timelines. This includes Dr. Merajvers internal research staff, postdoctoral fellows, students, and external partners

Monitor deliverables and milestones, proactively identifying deviations from expectations and escalating concerns or recommended actions to Dr. Merajver in a timely manner

Facilitate team meetings with relevant subsets of project contributors to review progress, troubleshoot challenges, and maintain momentum toward goals

Support operational functions, including organizing ordering needs for lab and clinical teams; assisting with financial planning to ensure project accounts are accurately charged; and maintaining tracking systems for project expenditures and commitments

Ensure effective supervision and training coordination, confirming postdoctoral fellows are appropriately overseeing students and helping identify learning opportunities to support the professional development of trainees and staff

Assist with complex grant submissions, including multi-site cooperative agreements, program project grants, and large collaborative funding proposals involving several laboratories and institutions

Maintain strong communication channels, providing regular status updates to Dr. Merajver and consulting closely on strategic decisions or emerging issues. In alignment with Project Associate/Manager guidelines, the Project Manager must be familiar with the objectives of each project and the functions of all participating team members to effectively coordinate work, anticipate resource needs, and maintain detailed timelines across each phase of the project

Employee will need to coordinate meetings and agendas for all existing projects within the lab and with several groups of collaborators in the USA and abroad

Coordinate outreach and equity efforts for multidisciplinary cancer program involving several different cancer types, with corresponding clinic coordinators, scientists, lab personnel, and external and internal collaborators: community engagement, education, press release, social media management

Curation, update, filing and work with HemOnc pre-awards officer on all administrative portions of grants and contracts, entails coordination with labs in 2 locations MSRB I and RCC

Employee will keep PIs calendar

Employee will reconcile travel and other research expenses for PI

Employees will order office equipment including computers for on site and at home offices

Employee will be involved in planning initiatives in outreach, communication, coordination of resources, etc

Employee will approve time cards of temporary and permanent lab personnel

Proactively collaborate with development personnel on donor stewardship to ensure sustainability. Work effectively with development in these tasks

Creation of content, maintenance, and enhancements to both PIs general research group and the ALK initiative websites

Maintain PIs CV, biosketches with latest format requisites, in all categories: papers, seminars, abstracts, grants and contracts

Coordination and stewardship of relationships with patient advocates for all the research portfolio under PI leadership (involves distinct constituencies in breast, bladder, brain metastases, lung)

Design, production, and dissemination of novel content to extend the reach of this large group's research into the public: newsletter, blog, book of stories, photostories

Maintenance of regulatory compliance, renewals, amendments to human use protocols coordinating with various lab and clinical collaborators to file renewals on time

Assisting with posting positions, interviewing candidates, selecting candidates to receive offers, crafting offers, and onboarding and training new hires

Qualification

IRB SubmissionsFinancial ReconciliationProject ManagementWebsite MaintenanceAdobe SuiteMicrosoft OfficeTeam CoordinationSoftware ProficiencyCommunication SkillsAttention to Detail

Required

A minimum of 4 years of administrative experience is required

Bachelor's degree or an equivalent amount of experience is required

Experience maintaining complex CVs, calendars, and personnel onboarding in a multidisciplinary research group

Experience managing multiple IRB submissions and keeping track of accruals and renewals

Software experience and high proficiency in: word, excel, power point, Adobe

Attention to detail in financial reconciliation a must

Good person skills and great familiarity with enterprise software: Emburse, travel support, scheduling of large complex meetings

Preferred

Greater than 2 years of progressively responsible experience with website maintenance and assistance in the creation of press releases, and coordination of meetings and documents for grants is preferred

Illustrator, biorender, chatGPT experience desirable

Benefits

Excellent medical, dental and vision coverage effective on your very first day

2:1 Match on retirement savings

Company

Michigan Medicine

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Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.

Founded in 1869

Ann Arbor, Michigan, USA

10001+ employees