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Michigan Medicine · 8 hours ago

Admin Asst Sr Healthcare

Ann Arbor, MI

Full-time

Hybrid

Mid, Senior Level

4+ years exp

Michigan Medicine is dedicated to improving health through education, patient care, and research. The Hospital Dentistry Administrative Assistant Senior provides vital administrative support to faculty and staff, managing complex demands and fostering a professional environment.

EducationHealth CareMedical

Responsibilities

Manage complex calendars, coordinating schedules for faculty and department leadership

Assist with faculty credentialing, reappointments, promotions, and compliance-related documentation

Draft, edit, and distribute professional correspondence, departmental communications, and official memos

Coordinate logistics for departmental events

Facilitate faculty registration for continuing education and manage membership dues

Coordinate and prepare domestic and international travel arrangements in compliance with policies

Process reimbursements, reconcile PCard transactions, and manage invoices ensuring adherence to financial regulations

Oversee ordering and inventory management of office and clinical supplies

Foster a professional, respectful work environment and provide exceptional customer service; perform additional duties as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsProblem solvingInterpersonal skillsCustomer serviceSoftware proficiency (Zoom)Experience in academic medical settingEmburseMPathwaysCanvasOPSAttention to detailTime managementCritical thinking

Required

Typically requires a high school education or equivalent

A minimum of 4 years of related experience

Exceptional organizational skills and attention to detail

Ability to prioritize tasks while handling multiple responsibilities and changing priorities

Excellent written and verbal communication

Proficiency in relevant software platforms (Microsoft Office Suite, Zoom)

Strong interpersonal skills and commitment to excellent customer service

High level of problem solving and critical thinking. Analyzing complex information requests and determining complex trends

Preferred

Comprehensive knowledge of organization's policies and practices

Previous experience working in an academic medical institution or similar setting

Proficiency in Emburse, MPathways, Canvas, OPS

Associates degree or equivalent combination of education and experience

Company

Michigan Medicine

Glassdoor4.0

Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.

Founded in 1869

Ann Arbor, Michigan, USA

10001+ employees