State of Washington ยท 1 day ago
WDVA Executive Assistant to the Deputy Director, Full-Time Permanent, Olympia
Walla Walla, WA
Full-time
Onsite
Mid Level
4+ years expThe State of Washington is dedicated to serving veterans, and they are seeking an Executive Assistant to the Deputy Director. This role involves coordinating daily activities, managing communications, and providing administrative support to enhance efficiency and decision-making within the Deputy Director's office.
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No H1B
Responsibilities
Manage the day-to-day operations of the office of the Deputy Director by providing consultation to executives, managers, and staff on agency operations, procedures, and policies
Anticipate the needs of the organization and strategize solutions for programs and complex situations; make decisions on best courses of action while considering and weighing various approaches
Oversee the uniformity of the operations within the organization's programs; liaise with the Director's Executive Assistant and other agency administrative support to ensure coordination among senior leaders
Maintain working relationships with executives, staff, and external stakeholders
Determine priorities and establish due dates and method of resolution on special projects and assignments
Consult with division executive-level managers on programs; provide a bridge of smooth communication between the Director/Deputy Director and internal divisions
Organize and provide informational materials, address questions and concerns, and resolve issues
Edit and complete first drafts for talking points, speeches, and written communications to internal and external stakeholders
Facilitate cross-divisional coordination of travel and outreach plans
Schedule and lead the Agency Daily Brief
Serve as an advisor to the agency's Executive Leadership Team and Operational Leadership Team and represent the agency through professional interactions and collaborative partnerships
Manage cross-divisional projects of importance to the Deputy Director
And more!
Qualification
Required
Four (4) years of progressively responsible experience in office management, as well as operational and administrative support procedures and functions
Four (4) or more years of experience using analytical problem-solving methods, program evaluation, process improvement methods, government performance measurement, business statistics, budget analysis, business planning, or strategic planning
Four (4) or more years of experience providing administrative and operational support in an executive and fast-paced team environment while maintaining a calm and positive attitude
Interpersonal skills demonstrated by successfully influencing team or organizational behavior
Demonstrated experience providing expert consultation to high-level executives
Proven teamwork skills working on a team with varying perspectives and diverse priorities
Skilled at organizing and summarizing information, including the use of matrices and templates
Demonstrated perseverance by pursuing tasks with energy and drive, especially in the face of resistance or setbacks
Ability to use rigorous logic and problem-solving methods and excellent objective analytic skills
Experience leading projects consisting of cross-program teams from several business areas
Ability to effectively organize and manage multiple assignments
Expert-level competency in the use of Microsoft Word, Excel, PowerPoint, and Outlook
Preferred
Bachelor's degree in public administration, business administration, organizational development, organizational psychology, operations research, communications, or similar field
Three (3) or more years of experience in project management
Experience in workforce and organizational change management and diversity, equity, and inclusion (DEI) work
Managing and guiding indirect reports while adeptly managing a wide range of stakeholders
Negotiation and conflict resolution, crucial conversations, and crucial accountability
Building cross-divisional relationships
Achieving measurable results in leading and managing projects that have a wide-scale impact
Knowledge of Veterans' programs and issues, state government organization, and administrative procedures
Knowledge of human resource management, including staff development and training, DEI, collective bargaining agreements, and civil service rules
Ability to demonstrate knowledge of project management principles
Ability to analyze, develop solutions, and make decisions about complex operational and systems issues
Ability to write reports and develop presentations that clearly articulate project findings and their implications for our agency policies and/or programs and achieve results with little to no oversight
Ability to effectively gift and receive information, both verbally in writing, to diverse audiences, preferably at an executive level
Ability to coordinate and lead teams and create a cooperative and productive environment
Ability to demonstrate proficiency in Microsoft Office Suite as a documentation and communication tool
Ability to demonstrate understanding of the complexity of external stakeholder relationships
Ability to employ strong analytical problem-solving skills, organization and time management, and a project monitoring system
Ability to coach and mentor staff and managers and work efficiently in an environment with rapidly changing priorities and ambiguous assignments
Benefits
Medical (including vision), dental and basic life insurance
Medical flexible spending account
Basic life and long-term disability insurance
Dependent care assistance
Auto, boat, home, and renter insurance
Washington State Employee Assistance Program
Washington Public Employees' Retirement System (PERS)
Deferred Compensation Program (DCP)
Social Security
Public Service Loan Forgiveness
Paid holidays and one paid personal holiday
Sick leave
Vacation leave
21 days paid military leave per year
Five (5) days of paid bereavement leave
Company
State of Washington
Washington state public employees help to create a working Washington built on education and innovation, where all Washingtonians thrive.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Matt Manweller
State Representative
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