NEOGOV · 9 hours ago
Engineering Administrative Specialist
Louisville, KY
Full-time
Hybrid
Mid, Senior Level
$51K/yr - $77K/yr
5+ years expNEOGOV is seeking an Engineering Administrative Specialist to provide administrative support across the Engineering Division. The role involves liaising between project managers and the Legal Division, processing confidential information, and assisting with various administrative functions related to wastewater and stormwater projects.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides administrative support across the division, including job functions of the Engineering Administrative Coordinator
Maintains strict confidentiality when required, including but not limited to pending regulatory enforcement actions, ongoing litigation, and personnel matters
Serves as the liaison between project managers and Legal Division to coordinate the identification, collection, and transfer of files, as required, for litigation
Processes confidential and legal information, and other internal documents
Researches and reconstructs project histories and disseminates information to support the Engineering and Operations Divisions
Assists project managers with administrative functions for routine wastewater, stormwater, and flood protection projects and related programs
Facilitates and coordinates the appropriate response to, and compilation of, requested information for projects and other departmental activities for MSD staff, customers, elected officials, vendors and representatives of other agencies
Serves as a point of contact for Metro Council Legislative Aides regarding constituent requests and responses
Processes confidential and legal information, and other internal documents, ensuring they are accurate, have required supporting documentation, and adhere to MSD guidelines
Creates, provides detailed review, and routes contracts, contract amendments, work orders, work order amendments, and other procurement documents ensuring they are accurate, have required supporting documentation, and adhere to MSD guidelines
Utilizes SAP, eB, and other pertinent records to reconcile accounts payable disputes
Assesses operating expenditures for accuracy and appropriateness against the approved budget, facilitates conflict resolution, and prepares detailed reports
Provides information and records management support
Provides Hansen, SAP, Data Alliance Systems (LWC), budget reporting, and administrative support for management staff within the division
Coordinates activities to resolve customer requests via historical data gathering, Hansen entry/updating, and on-site field meetings
Prepares Notices of Violation, Stop Work Orders, and enforcement actions for the Erosion Prevention & Sediment Control and the Floodplain Management Ordinances
Performs quality assurance review of project information entered by the enforcement inspectors and oversees quality control processes for updates
Coordinates resolutions to drainage complaints in subdivisions that are still under bond
Develops and maintains quality assurance and quality control procedures for administrative initiatives within the division
Serves as a mentor to Engineering Administrative Coordinators in developing technical job functions/abilities
Actively performs quality assurance reviews for own work products, along with those of divisional staff of which they are processing, evaluating for completeness, grammar, punctuation, and accuracy
Maintains polite, professional, and tactful communication skills in person, over the phone, and through written communication
Submits records for working files and final retention per MSD policy and procedures
Performs other duties as assigned
Qualification
Required
Associate Degree in business, communication or a related field
five or more years of related administrative experience
an equivalent combination of education and experience may be substituted
Must possess a valid driver's license
Must have safe work and driving habits
Knowledge of clerical techniques and practices
Knowledge of basic office equipment utilization
Skill in oral and written communication
Skill in operating a PC and associated Windows environment software (e.g. Microsoft Office Suite, etc.)
Skill in managing multiple priorities
Skill in maintaining accurate records
Ability to understand oral and written instructions
Ability to plan and organize work effectively
Ability to work under heavy surges in workload and deadline pressure
Ability to work in a team environment
Ability to be courteous and helpful under pressure
Benefits
Group Health Care Plans
Hospital/Surgical
Dental Benefits
Group Disability/Life Insurance Benefits
Short-Term Disability
Long-Term Disability
VOYA Personal Accident Plan
VOYA Critical Illness Plan
Basic/Supplemental Life Insurance
Retirement
County Employees Retirement System (CERS) – also referred to as Kentucky Public Pensions Authority
Employee savings plans (401(k)) and 457
Mission Square Retirement (formerly ICMA-RC) and Kentucky Deferred Comp IRAs
Paid Time Away From Work
Personal Days
Holidays
Vacation
Other Benefits
Flexible Spending Accounts (FSAs)
Health Savings Account (HSA)
Family Medical Leave Act (FMLA)
Paid Parental Leave (PPL)
Workers’ Compensation
Wellness Program – “Exercising Wellness”
Travel Insurance
Private Parking
Service Recognition
Tuition Assistance
Employee Assistance
Public Service Loan Forgiveness (PSLF)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase