The Recruitment Alliance by HRKS · 2 days ago
Office Manager
Alexandria, VA
Full-time
Hybrid
Senior Level
5+ years expThe Recruitment Alliance by HRKS is seeking an Office Manager to oversee the day-to-day activities of their office. The role involves managing office operations, supporting various administrative functions, and improving operational processes to enhance efficiency.
Staffing & Recruiting
Responsibilities
Manage day-to-day office operations, including equipment, supplies, mail, and facilities coordination
Oversee office access for staff, visitors, vendors, and service providers
Prepare conference rooms and office space for staff meetings and Board visits
Support technology infrastructure and office systems
Develop, maintain, and update operational and departmental SOPs and handbooks
Manage disability accommodation requests and ensure timely fulfillment
Support business continuity and risk management efforts
Develop and implement short- and long-term operational policies and procedures
Assess existing processes and recommend improvements to increase efficiency and scalability
Design repeatable, institutional-quality business processes
Lead or support cross-functional projects and provide reporting, metrics, and risk mitigation updates
Manage contract administration, including creation, tracking, storage, and accessibility
Maintain vendor documentation, including contracts, insurance, and W-9s
Identify opportunities to improve contract execution and turnaround times
Process donations and maintain internal gift logs
Manage donor stewardship activities, including acknowledgments, receipts, and impact reporting
Maintain the accuracy of the Development database
Prepare internal reports and basic Raiser’s Edge reports upon request
Support event registrations and fundraising campaigns, including mailings, email communications, and online giving pages
Process bi-weekly payroll through a third-party payroll provider
Respond to employee payroll inquiries
Serve as liaison with the organization’s PEO (Insperity)
Maintain employee records in a third-party HR system
Provide administrative HR support to the CFO
Assist with accounts payable processing
Manage vendor setup and mass uploads in Bill.com
Review and resolve vendor duplication issues
Qualification
Required
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills, with proven ability to meet deadlines
Strong analytical and problem-solving skills
Strong supervisory and leadership skills
5–7 years of experience in an office manager or similar position
High school diploma or equivalent required
Experience with Raiser's Edge required
Benefits
Paid time off
Medical, dental and vision benefits
LTD
STD
Life Insurance
401K matching plan
Company
The Recruitment Alliance by HRKS
The Recruitment Alliance is a premier talent acquisition solution dedicated to matching qualified talent with business needs in not-for-profit and for-profit businesses across multiple industries.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase