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Texas A&M University · 5 days ago

Financial Assistant II

Killeen, TX

Full-time

Onsite

Entry Level

$17.50/hr - $17.50/hr

2+ years exp

Texas A&M University - Central Texas is seeking a Financial Assistant II to provide complex clerical, accounting, and customer service support. The role involves preparing invoices, assisting with accounts payable inquiries, and providing administrative support for Business Affairs departments.

Higher Education

Growth Opportunities

No H1B

Responsibilities

Prepare all invoices and/or requisitions to be ready for payment. This includes receiving invoices from incoming mail, sending notifications of invoices to departments, maintaining a log of all original invoices, ensuring paperwork is filled out correctly with appropriate approvals, and creating the payment for next level review. Prepares backup documentation for files and distributes checks to vendors and employees. Scan and file all AP documents on a daily basis

Assist vendors, faculty, and staff with accounts payable inquiries. Participates in training of faculty and staff on accounts payable procedures. Communicate professionally using email, telephone and face-to-face

Update accounts payable policies and procedures when needed. Serve as back-up when AP Supervisor is absent. May assist management in the supervision of student workers

Provides advanced administrative support for Business Affairs departments. May maintain office schedules and appointments. Coordinates the maintenance of files, records, office supplies, or equipment. Purchases supplies for departments as needed. Serves as alternate property officer for Business Affairs and assists other Finance & Administration departments with this function as needed

Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures

Maintains a variety of fiscal and administrative records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries as requested. Invoices each department for fuel once fuel bill is received. Maintains spreadsheets for consumptions of all utilities

Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food

Other duties as assigned

Qualification

Word processingSpreadsheet applicationsDatabase applicationsAnalytical skillsMultitaskingWritten communicationInterpersonal skillsOrganizational skills

Required

High school diploma or equivalent combination of education and experience

Two years of related experience

Knowledge of word processing, spreadsheet, and database applications

Ability to multitask and work cooperatively with others

Excellent written communication, analytical, interpersonal, and organizational skills

Company

Texas A&M University

Glassdoor4.4

Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.

Founded in 1876

College Station, TX, US

10001+ employees